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Access Services Team Meeting Ground Rules
Interruptions
emergencies only
announce expected interruptions
Attendance
quorum is 7(3 can be absent, but not 4)
make every effort to attend
let the reflector or someone on AST know if you are/will be out
check for future absences at each meeting
wait 10 minutes max for a quorum before disbanding
Participation/Courtesies
wait your turn
don't interrupt
keep comments to one or two points
express your concerns and disagreements
respect one another
speak up, open up
don't take things personally
respect professionalism & expertise
bring enough copies of hand-outs
ask for a break when feeling a high level of discomfort
facilitator will keep discussion on track
keep an open mind
assume good will
look for the positive in others' ideas
Promptnessstart on time
end on time
Confidentialitydiscretion regarding opinions expressed in meeting and on the
reflector
agree on what's included in the minutes
don't open discussion to wider audience until team okays
Assignmentsdo them in a timely manner
share workload
be realistic about workload
Meeting Managementpre-assign roles: if you know you will be absent, you will
find a substitute
plan next agenda at end of each meeting
the facilitator compiles the agenda and sends call before meeting
team leader assists in finalizing the agenda
follow meeting guidelines
notetaker submits draft minutes to team within one week
submit minutes corrections to notetaker within 3 business days of draft minutes being
sent
after approval, notetaker sends minutes to webmaster who posts the minutes on the web
webmaster sends an email announcing the minutes to all staff before the next AST
meeting
decision making: the team strives for consensus and fact-based decision making while
individual tools will be applied as necessary
meeting evaluation: at least quarterly
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