Core Tasks for Collection Managers
Developed by the Collection Management Team, June 13, 2002
Fund Management and Resource Selection
- Encumber funds by established deadlines.
- Review weekly shipments.
- Review gift materials for possible acquisition.
- Build and maintain awareness of new information resources available for purchase.
- Evaluate requests for materials.
- Collaborate with Dept/School Budget officer, if appropriate
- Be aware of possibilities for Collection Endowments.
- Address user needs for new journals and online access to existing subscriptions.
- Assess and make purchase recommendations regarding new databases and other electronic products.
- Work with the Reference fund manager to ensure ongoing purchase of needed reference materials.
- Make replacement purchase decisions for lost or long overdue books.
- Collaborate with colleagues to meet cross-disciplinary needs.
- Monitor approval and purchase plan profiles to ensure appropriateness of materials supplied, make adjustments as necessary.
Projects or collection-wide initiatives
- Participate in projects and processes as determined by CMT and ERC (e.g. Big ticket).
Citizenship
- Abide by CMT (core tasks/best practices).
- Participate in UM Libraries meetings dealing with collection development issues.
Collection evaluation
- Review collections as needed to ensure that collection management corresponds to campus needs and priorities.
- Prepare collection evaluations as needed for departmental and program review.
Liaison
- Work closely with assigned department(s) to determine needs for collection building.
- Inform faculty, students and staff about new resources and other collection issues.
- Monitor changes and developments in departments to assess possible effects on the collections.
Technical Services
- Collaborate with preservation staff to ensure appropriate maintenance of library collections.
- Collaborate with cataloging and acquisitions staff to ensure appropriate processing of library collections to ensure appropriate maintenance of library collections.
- Understand and adhere to preservation expectations for all Library staff.
Professional development
- Participate in opportunities to learn about collection development work and issues (e.g. training sessions, conferences, etc.).
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