Meeting Minutes:  Collection Management Team
Monday, September 22, 2003
1:00-2:30 PM, McKeldin 7113
        
Attending:  B. Chojnacki, K. Hahn, T. Johnson, B. Lay, H. Pedersoli, K. Schmidt (notetaker), S. Van Sant

I. Agenda review 
No changes to the agenda. 

II. Review memo re: Reorganization
Karla presented an overview of the new Collaborative organizational structure focusing on the implications this has for CMT.  The main change to CMT will be the selection of two CMT representatives from each Collaborative by the Collaboratives themselves instead of CMT selecting members from a pool of collection managers expressing interest.  The collaborative leader (selected by the group) serves on CMT and the collaborative selects a second representative for CMT. 
Outcome:  Because of the need for each Collaborative to select a leader and a second CMT representative, CMT will be on hiatus until the Collaboratives are formed.  Karla will be initiating Collaborative meetings in the next few weeks and hopefully all three groups will be done with the selection of leader and second CMT member by the end of
October.

III. FY03 Serial Review Evaluations
Outcome: Information sharing.  The group reviewed the summary of the FY03 serial review evaluations submitted by collection managers.  CMT will use this summary during the next serial review as a starting point in refining the overall process. 

IV. Note: Jan is close to a final version of the new MRF. CMT members should expect to review the last draft via email when Jan returns later in the week. 

Pending:
FY04 Budget (ongoing)
Big-ticket prioritization process development (for winter 2004) 
Plan selector training on new MRF/ERRF forms 
ECO title renewal
Discussion of team process and practices
Check in on best practices
Discuss potential reallocation of discretionary funds (in 2003)
Guest - Klair for update on MOSS (reschedule)
Team facilitation training