Meeting Minutes: Collection Management Team

Monday, December 9, 2003
1:00-2:30 PM, McKeldin 7113
        
Attending:  J. Arnold, B. Day, K. Hahn, T. Johnson, H. Pedersoli, K.
Schmidt (notetaker), J. Siar, 

I. Agenda review 
Karla offered to be the facilitator in Marian's absence.  The group
decided to put January meetings dates on the schedule and check back at
the next meeting to make sure dates are manageable for the entire group.

II. Publicizing the switches to e-only to the campus (continued)
The group reviewed the brochure from Rebecca Wilson and the web pages
detailing the switches.  The group also worked out a timeline for
release of materials regarding the switches.
Outcome:  Karla will contact Rebecca regarding the edits to the brochure
and she will send out an email to staff about the web pages later in the week.  
The web pages will also be added to the "What's Happening with the Collections"
page on the faculty section off of the library's homepage.  A
Library Matters article regarding the switch will be in next week's
Library Matters.  Campus-wide announcements in the form of FYI, a link
on the Libraries' homepage, and distribution of the brochure to faculty
will begin at the start of the Spring semester.

III. Schedule January Meetings
·       Tuesday, January 6th, 1:00-2:30 pm
·       Tuesday, January 20th, 1:00-2:30 pm
·       Tuesday, January 27th, 1:00-2:30 pm

IV. ECO Renewal Update
Outcome:  Betty reported that work on the ECO renewal is going well and
there are a great many titles with duplicative access.  Also, it looks
as if a substantial savings will be generated from canceling ECO
access to such titles.  The Libraries will continue to subscribe through ECO 
to titles without alternative access .  Further discussion will occur on whether to 
continue to link to ECO as a database.

V. Discussion of publicizing Elsevier changes
Outcome:  Betty will draft an FYI about the Elsevier changes to be
released in January, will review it with CMT, and will work with Janet 
to place a news link on the homepage.  Julie will work on adding language 
to the Moving beyond paper FAQ's to address image quality questions.  
The group also discussed creating FAQ's specifically for
Elsevier to address the overall issues.  The group will continue the
discussion at the next meeting.

VI. Check in on distribution of Best Practices document
Outcome:  Collaborative leaders will remind members that the document
exists and that it is posted on the CMT website for use in designing work plans.

VII. Round Robin
·       Betty reminded the group that next week's meeting is extended until 3pm
to discuss ERC.
.       Jan announced that 2004 invoices for journal payments by Swets should be 
loaded in Aleph by the end of the year. Training on the Aleph serials module will 
be forthcoming.
·       Information sharing regarding working with the new collaboratives.

VIII. Plan for next meeting
·       ECO title renewal final decisions
·       Publicizing Elsevier changes
·       Workplan 03 review, plan for 04 workplan
·       2:30-3:00 pm ERC discussion

Next Meeting
Tuesday, Dec. 16th, 1:00-3:00 PM in McKeldin Room 7113

Pending:
FY04 Budget (ongoing)
Big Ticket Prioritization process (ongoing)
ECO title renewal
Discuss potential reallocation of discretionary funds (in 2003)
Guest - Klair for update on MOSS (reschedule)
Team facilitation training
Check in on best practices document
Review 2003 work plan, work on 2004 plan
Plan for review of Elsevier subscriptions for 05 renewals