Meeting Minutes: Collection Management Team

Tuesday, January 20, 2004
1:00-2:30 PM, McKeldin 7113

Attending:  J. Arnold, M. Burright, B. Day, Z. Diaz, K. Hahn, H. Pedersoli, K. Schmidt (notetaker), J. Siar, S. Van Sant

I. Agenda review
Pop-up: Emerald E-journal bundle renewal offer

II. Check calendars for meeting extensions to accommodate Big Ticket
Outcome:  Extended meetings

Tuesday, February 24th 1:00-3:50 PM
Tuesday, March 2nd 1:00-3:50 PM
Tuesday, March 9th 1:00-3:50 PM
Thursday, March 11th 1:00-3:50 PM

III. Discuss CMT's approach to prioritization for the Big Ticket process
The group discussed how best to identify criteria for the Big Ticket process.
Outcome:  As a reference Karla will look up the meeting notes from the last discussion of criteria for Big Ticket prioritization and will forward them to the group.  At the next meeting CMT will identify the criteria to be used during the prioritization.

IV. Pop-up: Emerald E-journals bundle renewal offer
Betty updated the group on Emerald's e-only access package for
2005.  In addition to paying the basic subscription cost for e-only access, the Libraries would also have to pay for access to a new collection at an additional cost.  The Libraries would also not be able to cancel individual titles.
Outcome: For now, Emerald's e-only access package does not meet the Libraries criteria for moving from print to electronic only.

V. Begin planning for review of Elsevier titles
The group reviewed usage and pricing data for Elsevier titles for 2002 and 2003.  The group identified issues in analyzing Elsevier subscriptions and identified additional data that would be helpful in the review.
Outcome:  The spreadsheet will be updated with new usage data and the group will continue discussing the review process for Elsevier titles at a future meeting.

VI. Round Robin
Karla shared with the group the new Create Change brochure.  The
Libraries will purchase brochures for collaboratives.  CMT collaborative leaders will send Karla a count of how many brochures to order for each collaborative to distribute to faculty and graduate students.



VIII. Plan for Next Meeting
*Database discussion-analysis of usage statistics for those databases with reduced users
*Identify prioritization criteria for the Big Ticket process

Next Meeting
Tuesday, January 29, 1:00-2:30 PM, McKeldin 7113

Pending:

FY04 Budget (ongoing)
Big-ticket prioritization process (ongoing)
Discuss potential reallocation of discretionary funds
Team facilitation training
Elsevier journal review
Review of further options for moving to e-only in 05
Serial fund reports
Database renewals for 05