Meeting Minutes: Collection Management Team

Thursday, January 29, 2004
1:30-3:00 PM, McKeldin 4102

Attending:  J. Arnold, M. Burright, B. Day, Z. Diaz, K. Hahn, H. Pedersoli, K. Schmidt (notetaker), J. Siar, S. Van Sant

I. Agenda review
No changes.

II. Discuss CMT's prioritization criteria for the Big Ticket process
The group brainstormed evaluation criteria to be used in the Big Ticket process.
Outcome:  CMT will return to the discussion at the next CMT meeting to refine the criteria and decided how best to utilize the criteria in the prioritization process.

III. Begin review of e-resources for renewal
Betty presented preliminary turn-away data for those Firstsearch  databases with reduced user ports and reviewed the main database spreadsheet showing FY03 and FY04 subscription costs.
Outcome:  CMT will return to the review of the e-resources renewal at the next CMT meeting.

IV. Round Robin
·       Karla sent out the Work Plan for 2004.  CMT will review it electronically and will send Karla any changes by February 6th at which time Kari will post it to the CMT web site.
·       Karla reminded the group to send her counts for the "Create Change" brochures.
·       Jan reported that because of a sporadic ALEPH error, a few funds might display odd allocations.  A patch will be run to correct the problem.  Acquisitions staff are able to work around the problem to ensure that payments are made and that affected funds are not allowed to over commit or overspend. If selectors notice strange fund allocations they can contact Jan for a fuller explanation.

V. Plan for Next Meeting
·       Electronic resource renewals - continued
·       Finalize CMT's prioritization criteria for the Big Ticket process
·       Check in with collaboratives re: Big Ticket process

Next Meeting
Thursday, February 5, 1:00-2:30 PM, McKeldin 7113

Pending:
FY04 Budget (ongoing)
Big-ticket prioritization process (ongoing)
Electronic resource renewals (ongoing)
Team facilitation training
Elsevier journal review
Review of further options for moving to e-only in 05
Serial fund reports (April)