Meeting Minutes: Collection Management Team 

Tuesday, February 10, 2004 
1:00-2:30 PM, McKeldin 7113 

Attending: J. Arnold, M. Burright, B. Day, T. Johnson, K. Hahn, H. Pedersoli, K. Schmidt (notetaker), J. Siar, S. Van Sant 

I. Agenda review 
Betty asked for time to discuss recent e-book presentations. 

II.  Review of Elsevier Journals 
Outcomes: 
* Collaborative leaders will share the Elsevier price and usage analysis with collaborative members in conjunction with the Provost's upcoming memo regarding the Libraries subscription negotiations with Elsevier for 2004.  The data include fund assignments for the Elsevier titles to individual collection managers can identify the titles assigned to their funds. 
* Collection managers with Elsevier subscriptions are asked to review the information carefully and incorporate it as fully as possible into their serials management decisions. The review of Elsevier titles is therefore a review in the traditional sense as there are no cancellations required at this point. If titles of concern from any publisher are identified, selectors can make adjustments to low priority lists in consultation with their respective faculty. It is important to pursue such adjustments before the end of spring semester to support FY05 decision-making. 
* The data can be shared with faculty and will also be posted on the CMT web page. 

Popup: Distribution of prework and meeting agendas. 
Outcomes: 
* In light of recent difficulties in distributing prework the group agreed to send agendas to the CMT reflector. Minutes (including pending agenda items and tentative agendas for upcoming meetings) will continue to be distributed to library staff. 
* As much as possible prework will be bundled with the agenda. Team members should be aware that prework is not always available at the time an agenda is sent or may have been distributed previously. 

III. Review/Reschedule March meetings 
Tuesday, February 24, 2004 1:00-2:30PM 
Tuesday, March 2, 2004-CANCELLED 
Monday, March 8, 2004 1:00-3:00PM 
Tuesday, March 9, 2004 1:00-3:50PM 
Thursday, March 11, 2004-CANCELLED 
Tuesday, March 16, 2004 1:00-2:30PM HOLD 
Monday, March 29, 2004 1:00-4:00PM HOLD 
Tuesday, March 30, 2004 1:00-3:50PM 


IV. Round Robin 
* The group discussed how to work with IRST to ensure appropriate review of recently demoed e-book products as Big Ticket items. Betty will confer with Cindy about this. 
* The group also decided in light of the rescheduling of meetings to extend the deadline for collaborative voting to March the 3rd with full justifications and voting results to be sent to CMT by March 4th. 
*Jan reported that the bug in ALEPH has been fixed and all fund allocations and other data should function correctly. 
*The group reviewed the draft memo being prepared for distribution by the Provost regarding the recent changes to the Libraries' Elsevier subscriptions. 

V. Plan for next meeting 
March 17 meeting CANCELLED 
March 24 meeting: E-resource renewals, possibly budget review, schedule intact team facilitation training for a future meeting. 

Next Meeting 
Tuesday, March 24, 2004 1:00-2:30PM 

Pending: 
FY04 Budget (ongoing) 
Big-ticket prioritization process (ongoing) 
Electronic resource renewals (ongoing) 
Team facilitation training 
Review of further options for moving to e-only in 05 
Serial fund reports (April)