Meeting Minutes: Collection Management Team 
Tuesday, February 24, 2004 
1:00-2:30 PM, McKeldin 7113 

Attending: M. Burright, B. Day, T. Johnson, K. Hahn, H. Pedersoli, K. Schmidt (notetaker), J. Siar, S. Van Sant 

I. Agenda review 
No changes. 

II.  Continuing review of e-resources for renewal 
Selectors were sent a list for all July renewals and asked to identify any potential changes for Betty by March 1. If changes are not flagged, renewal will be automatic.  Betty gave pricing information for adding additional users to those databases with limited users that had substantial turnaway statistics in 2003.  Cutting back on some infrequently used databases could allow for additional users on frequently used databases as there are no funds available at this time. Selectors, however, can consider increasing users as Big Ticket items. CMT will consider these needs if funds become available, whether prioritized or not. Betty also presented pricing information for OCLC per search costs.  The number that are left will run out before the end of the semester if additional searches are not purchased. 
Outcomes: CMT will revisit expanding users after big ticket discussions and better budget information are available. The group decided stop per search subscriptions and switch to regular four month prorated subscriptions for four simultaneous users for Arts & Humanities Search and Geobase to cover the rest of the fiscal year.  At renewal time it can be decided whether or not to subscribe for four users or for per search use.  For July renewals CMT and collection managers will receive price quotes for renewal around the end of the first week in March.  Any change decisions should be finalized by the end of April so renewals and final pricing can be received in May. 

III. Schedule facilitation training for the team 
Outcome:  The group decided to target April 13th from 1:00-300PM for 
facilitator training. 

 IV. Prep for Big Ticket discussions 
The group checked in to see where collaboratives are at in the voting process. 
Outcome:  The Science collaborative will present their items first followed by Arts & Humanities then Social Sciences.  All documentation including justifications and votes should be sent to the CMT reflector.  Karla will bring the CMT criteria to the March 8th meeting. 

V. Round Robin 
*Karla reported that the Provost's memo regarding Elsevier 2004 subscription went out to faculty. 
*Reminder that ALEPH serials module training will be held on Thursday, February 26, 10:30-12:00 and Tuesday, March 2, 2:00-3:30 in McKeldin 6107. 
*CPL will be identifying ALEPH issues and discussing training for subject specialists. 
*The Dean will be talking to collaboratives about new LC access for College Park users. 
*Tanner Wray has been hired as the new Access Services Manager. 
*Karla will be attending a DSPACE meeting at MIT in March. 

VI. Plan for next meeting 
Big Ticket all meeting, all the time 

Next Meeting 
Monday, March 8, 2004, 1:00-3:00 PM, McKeldin Room 7113 

Pending: 
FY04 Budget (ongoing) 
Big-ticket prioritization process (ongoing) 
Electronic resource renewals (ongoing) 
Team facilitation training 
Review of further options for moving to e-only in 05 
Serial fund reports (April) 
Discussion of moving unlisted e-resources into Research Port (Betty)