Meeting Minutes: Collection Management Team 
Tuesday, April 27, 2004 
1:00-2:30 PM, McKeldin 7113 

Attending: B. Day, M. Burright, Z. Diaz, T. Johnson, K. Hahn, Y. Luckert, H. Pedersoli, K. Schmidt (notetaker), J. Siar, S. Van Sant 

I. Agenda review 
Add budget update. 

II.  Budget Update 

Karla provided clarification of her email to collection managers 
regarding the recent news that the Provost plans to add at least 
$400,000 in supplemental funds to the Libraries materials budget for 
FY05.  This is sign of the Provost's support for the materials budget. 
The Libraries estimate that we need an additional $600,000 to avoid 
cancellations in FY05.  Charles is continuing to discuss this issue with 
the Provost. Collection managers need to prepare for the full range of 
possible scenarios including a substantial budget shortfall. 

Outcome:  Collaborative leaders will update their respective groups and 
explain what the possibility of a cancellation project means in terms 
checking in faculty and projecting out for possible cuts utilizing the 
prioritized serials lists finalized last Spring. An easy way to 
calculate the 10% worst case is to double the targets given last year 
for the 5% cancellation project. 

III. Policies for moving e-only in 2003 

The group reviewed publisher pricing and subscription research compiled 
by the Electronic Resources Division and Collection Management. 

Outcome:  The group identified major issues related to moving e-only for 
select publishers.  The group will return to this discussion at a future 
meeting. 

IV. Research Port Migration 

The group discussed content issues related to Research Port.  Betty 
presented a list of electronic journals that currently do not have SFX 
capabilities or do not meet the criteria for inclusion on the e-journals 
page, but are part of the list now.  In addition the group discussed 
what type of information should be carried over into Research Port such 
as e-journal informational links and FAQ's.  An open question is whether 
to "jury-rig" the current e-journal subject listings of e-journals until 
a new version provides better alternatives. 

Outcome:  Betty will be holding Brown Bag discussions the week of May 
10th involving all working groups and collection managers affected by 
the migration to Research Port in order to identify and address major 
issues.  The group decided to remove all e-journals listed on the 
e-journals page that do not meet the current criteria for inclusion 
(e.g. complete contents are full text).  Betty will circulate this list 
for collection managers to review before pulling any e-journal links of 
the web page. 

VI.  Next Meeting Agenda 

Marlene visits to talk about ALEPH reports 

Finalization of Database Renewals 

Next Meeting: Tuesday, May 4th 1:00-2:30pm in McKeldin 7113 

Pending: 
FY04 Budget (ongoing) 
FY05 Budget (ongoing) 
Review of further options for moving to e-only in 05 
Research Port Migration 
Fund line reorganization for e-resource funds 
Team facilitation training (follow-up visit from Sue May 13)