Meeting Minutes: Collection Management Team 
Tuesday, May 4, 2004 
1:00-2:30 PM, McKeldin 7113 

Attending: J. Arnold, B. Day, M. Burright, Z. Diaz, Y. Luckert, H. Pedersoli, K. Schmidt (notetaker), J. Siar 

I. Agenda review 
Added a review of upcoming meeting dates. 

II.  Aleph reports for collection management
Marlene explained what is currently available on the Aleph reports website http://www.itd.umd.edu/LIMS3/REPORTS/index.html and shared what reports are in process.  Marlene will serve as the "reports liaison" for collection management.  She will work with collection managers on any requested reports (which have a 2 week turnaround time).  Any fund or financial report inquiries should go through Jan.  Much of that information is available through the Aleph acquisitions module.  
Outcome:  Collaborative leaders will contact their respective collaboratives via email for input regarding what collection managers would like to see in a new books report.  This will focus on a discussion of what in fact "new" means for College Park and CMT will return to this discussion after collaborative input is received at the next meeting on May 13th.  Beyond that, a standardized way of disseminating this information will need to be discussion by CMT.  Karla will follow-up with Marlene regarding the new books report after a consensus is reached at the May 13th meeting.

III. E-resource renewals for 2003
The group made final decisions on database renewals and Betty shared the latest e-resources expenditures spreadsheet.
Outcome:  Library Literature-reduced to 4 users.
Arts & Humanities Search-move away from per search to 4 users (which has been in effect since March 04) that is in line with per search expenditures for FY04.  Turnaways for this database will be monitored.
RILM-reduced to 8 users.

IV. Round Robin
Betty announced Dean Lowry will visit CMT to discuss the possibility that resources currently paid for and accessed via individual departments may be moving under the libraries supervision.

VI.  Next Meeting Agenda 
Team facilitation training (follow-up visit from Sue May 13)
Discussion of new books report
Review upcoming meeting schedule
  
Next Meeting: Thursday, May 13 1:00-2:30pm in McKeldin 7113 

Pending: 
FY04 Budget (ongoing) 
FY05 Budget (ongoing) 
Review of further options for moving to e-only in 05 
Research Port Migration 
Fund line reorganization for e-resource funds
Discussion of moving unlisted e-resources into Research Port (Betty)