Meeting Minutes: Collection Management Team 
Tuesday, June 8, 2004 
1:00-3:30 PM, McKeldin 7121 

Attending: J. Arnold, M. Burright, B. Day, Z. Diaz, K. Hahn, Y. Luckert, 
H. Pedersoli, K. Schmidt (notetaker), J. Siar 

I.   Agenda review 
No changes to the agenda. 

II.  Review FY05 Fund Structure 
The group reviewed and approved the proposed new fund 
structure for FY05 and reviewed the e-resources FY05 fund assignments. 
The new structure builds off the old with new fund numbers created to 
accommodate electronic journals and databases.  Databases and electronic 
journals of a truly general nature will be paid off of general 
e-resource fund lines with subject specific e-resources paid off 
appropriate funds.  Acquisitions will implement the new fund structure 
at the start of the new budget cycle beginning July 1.  Betty will 
e-mail the e-resources contact person assignments to the selector reflector for collection managers to review.  Any changes should be sent to the CMT reflector. 
Outcome:  The revised fund structure will be used for FY05. 

III.  DRUM Demo 
Outcome: The group will review the DRUM site and will continue their discussion on collection managers' role in terms of promoting DRUM and working with faculty on DRUM next week. 

IV. Budget Update on FY04 & Budget Assessment on FY05 
FY04 will likely close with a surplus for a variety of reasons including reserve serial funds, the move to e-only with key publishers like Elsevier, and lower than expected database inflation.  The surplus will help with FY05 funding although considerable uncertainty remains as to the level of funding for the materials budget. 
Outcomes: In light of the good health of the FY04 funds and the pressing need for certain new resources end of year spending allows for the purchase of key Big Ticket items identified during the 2004 Big Ticket Prioritization.  The group decided to purchase Inspec Archive - Science Abstracts (1898-1968), World Development Indicators, L' Annee Philologique Online, O'Reilly Safari Bookshelf, Washington Post Historical Newspapers, JSTOR Arts and Sciences III, GLBT Life, and Early English Books Online.  Karla will send an email notice to collection managers regarding these purchases. 


V. Research Port Migration Issues 
Betty reported that all non-SFX e-journals have been researched.  Betty announced that Maggie Cunningham and Pat Herron joined the CP MDLIB group.  Pat is taking over for Susanna during her absence.  Betty, Laura, and Gretchen will work with the subject Collaboratives on content issues in Research Port. 
Outcome:  Betty will send collection managers the list of non-SFX 
journals to review in order decide what should be done with them in 
terms of Research Port.  Betty will investigate if those under Making of 
America and the Astrophysics Data System from Harvard can be added to 
Research Port.  Even if they cannot the titles will be listed and 
maintained in Research Port. 


VI. Moving e-only in FY05 
Discussion focused on archiving questions, options, and related issues. 
Outcome:  The team will continue their discussion 
on the many issues related to moving to e-only in FY05 at the next CMT 
meeting. 

VII. Plan for next meeting 
*Review of further options for moving to e-only in FY05 
*DRUM - release and working with collection managers 
*BioMed Central 

Next Meeting Tuesday, June 15th 1:00-2:30 PM 
Pending: 
FY05 Budget (ongoing) 
Review of further options for moving to e-only in FY05 
DRUM - release and working with collection managers 
Research Port migration 
Review journal fund reports (early July) 
Further developments with collection reports