Meeting Minutes: Collection Management Team 
Tuesday, May 25, 2004 
1:00-2:00 PM, McKeldin 7113 

Attending: J. Arnold, M. Burright, B. Day, K. Hahn, T. Johnson, Y. 
Luckert, H. Pedersoli, K. Schmidt (notetaker) 

I.   Agenda review 
No changes to the agenda. 

II.  Jan Olsen and faculty communication 
Outcome:  Information sharing.  Jan is working on revising the Libraries' two newsletters and is seeking input on how to improve faculty communication. Jan will follow up with collaborative 
leaders to schedule a visit during upcoming collaborative meetings to 
further discuss issues related to the Libraries' publications and 
faculty communication. 

III.  Review meeting times and dates for summer 
Outcome: 
Week of June 1st-NO MEETING 
June 8th 1:00-3:30 PM (NOTE-Extended meeting for moving to e-only 
discussion) 
June 15th 1:-00-2:30 PM 
June 22nd 1:00-2:30 PM 
June 29th 1:00-2:30 PM 
July 6th 1:00-2:30 PM 
July 13th 1:00-2:30 PM 
July 20th 1:00-2:30 PM 
July 27th 1:00-2:30 PM 

IV. Moving e-only in FY05-How do we continue the discussion? 
Outcome:  In order to fully discuss and develop strategies for moving 
e-only in FY05 the group decided to extend the June 8th meeting an extra 
hour to focus on this topic.  Karla will 
bring the criteria developed during the last discussion of this topic. 
Members should come to the June 8th meeting having reviewed the e-only 
spreadsheet and the "Policy on Collecting only Electronic Versions of 
Journals." The group will attempt to come to resolution on this issue by the end of the June 15th meeting. 

V. Review CMT funds for low priority titles that would fill the 10% gap 
Outcome:  Information sharing.  The group reviewed the priority 2 items 
on the print list and priority 1 items on the e-resources list to 
identify the appropriate amount of expenditures needed to fill a 
potential 10% gap in funding.  The group determined that the potentially affected e-resource titles did not include any with July renewals and that the remaining priority 3 print titles would support an approximately 8% reduction. The team decided to revisit the topic after 
further budget information for FY05 is announced. 

VI. Feedback on Facilitation 
Guest:  Sue Baughman 
Outcome:  Information sharing. The team discussed how its team process was working. 

VII. Plan for next meeting 
Budget update (FY04 and FY05) 
DRUM - release and working with collection managers 
Review new fund structure for FY05 
Research Port migration 
Review further options for moving to e-only in FY05 

Next Meeting Tuesday, June 8th 1:00-3:30 PM Extended (NOTE: No meeting 
the week of June 1st) 

Pending: 
FY04 Budget (ongoing) 
FY05 Budget (ongoing) 
Working with collaboratives on outreach to campus re DRUM  (?June) 
Review journal fund reports (early July) 
Further developments with collections reports