Meeting Minutes:  Collection Management Team
Tuesday, July 13, 2004
1:00-3:30 PM, McKeldin 7121

Attending:  M. Burright, Z. Diaz, K. Hahn, H. Pedersoli, B. Schuster (note-taker), J. Siar

I.    Agenda Review
No changes to the agenda

II.    Introduction of Beth Schuster, new Collection Management GA
Outcome:  introductions all around.

III.    Aleph reports:  Marlene Vikor, Tech Services
Discussion of New Book report developments and possible timeline for rollout.  Because a new
Accession Date field is required to store the data, thus requiring programmer resources,
it isn't clear when this can be done due to Aleph version migration.  An ad hoc report would
then need to be created, for which specs must be developed. Existing monthly reports from
Aleph were discussed.

Outcomes:  CMT will request the creation of the Accession Date field prior as soon as possible.
At least Karla and possibly other CMT members will attend a meeting Marlene is convening for
USM folks to discuss Aleph reports and collection management needs. Brown bag lunches will be
scheduled in August with training and discussion of the usefulness of existing Aleph monthly
reports for collection management.  CMT will compare last year’s Report Wish List with reports
that have been created in the interim to determine the new reports’ usefulness and inform
future discussions of reports needed for collection management.

IV.    FY05 Budget update
Update on current budget situation and discussion of handout.

Outcomes:  Karla is making the rounds of the Collaboratives to review the FY05 budget. There is
still some uncertainty about what the materials budget for FY05 will be. However, the Provost
has increased base funding by $400,000 and given $100,000 in addition one-time money making serial
cancellations unnecessary for FY05.

V.    Journal fund reports for FY04
Reports for journal lines are coming soon, but require manipulation prior to dissemination.

Outcomes:  Karla will send CMT members a preliminary version of the report by Friday, July 16th
for review and clarification. The complete journal fund reports should be available to collection
managers by Friday, July 23rd (hopefully sooner).  Collection managers should review all titles
on their fund(s). To correct any titles on the wrong fund number, email Jan Siar with the title,
PO number, old fund and new fund by Friday, August 27th.

VI.    Review meeting process and plan for next meeting
Outcomes:  Agenda for next meeting:
•    Discuss DRUM next steps
•    Review work plan
•    Revisit collection reports
•    No meeting Tuesday, July 20, 2004

Next meeting:  Tuesday, July 27, 1-2:30 in McKeldin 7113

Pending:
•    FY 05 Budget (ongoing)
•    Further developments with collections reports
•    Follow-up on Drum and working with collection managers