Meeting Minutes: Collection Management Team
September 7, 2004, 1:30- 3:00 pm
McKeldin 7113

Attending:  J. Arnold, K. Hahn, H. Pedersoli, T. Johnson, A. Klair
(MOSS), B. Schuster (notetaker), S. Van Sant

I.  Agenda review
Outcome:  new timekeeper

II.  MOSS storage and collections, guest: Arlene Klair
Outcomes:  Information sharing
Current Holdings
    * 466,313 volumes at MOSS as of September 02, 2004
    * Per MOU, UMCP is contractually obligated to send 2000 volumes per month -- staff is already in place.  
Materials come from Art/Architecture (250) and EPSL (1750) only. Recently a special exception has been 
made for East Asia Collection materials.

Criteria for recalling a volume permanently from Off-Site Storage
    * A faculty member needs it for a class.
    * A faculty member needs to use it repeatedly for research or to put on reserves.
    * A volume of a serial is in Off-Site Shelving and the majority of
      the title is held at College Park.
    * Contact Karla Hahn if you need to request a transfer.
    * Permanent transfers from MOSS require the signature of Karla Hahn or Desider Vikor.

A new jointly-funded and jointly-used facility in Laurel is scheduled to open Fall 2005. The 
facility will be jointly funded by Johns Hopkins and the State of Maryland. Initially materials for 
Hopkins and UM will be stored, but in the future materials from other USM campuses will be added. This 
location is 50% closer to College Park, although less convenient for Johns Hopkins than current
facilities.  The new facility will hold materials currently in Moravia Park plus materials transferred 
during construction of new Bay 2. Transferring the collection between the facilities will require 
reprocessing of all materials. Consequently, a moratorium on additions to MOSS will occur when UM 
collections are being transferred.

III.  Move to e-only status report

Outcomes:  Information sharing
Over the summer all previous publisher research was double-checked to identify publishers which met all 
of CMT's criteria for shifting to e-only subscriptions. The following publishers met the criteria:
(Highwire) AAAS
(Highwire) American Academy of Pediatrics
(Highwire) American Physiological Society
(Highwire) American Society for Biochemistry and Molecular Biology
(Highwire) American Society for Cell Biology
(Highwire) American Society for Microbiology
(Highwire) American Society for Pharmacology and Experimental Therapeutics
(Highwire) BMJ Publishing Group
(Highwire) Cold Spring Harbor Laboratory Press
(Highwire) Company of Biologists
(Highwire) Endocrine Society
(Highwire) Rockefeller University Press
American Mathematical Society
BioOne print equivalents
Blackwell Publishing
Brill Academic Publishers
CABI Publishing
Cambridge University Press
CSIRO
Emerald (MCB University Press)
Institute of Physics
Kluwer
Nature family titles
Project Muse print equivalents
Sage Publishers
Springer journals (see Kluwer)
American Chemical Society
Karger
Royal Society of Chemistry

Wiley appears to meet the criteria as well, but research isn't quite complete yet.

Current estimates suggest about 1100 titles meet CMT's criteria for moving e-only in beginning in 
calendar year 2005 in what will probably be the single largest move to e-only.  On a case-by-case basis, 
justification for short-term retention of individual titles in print, provided that the collection manager 
has serial funds available, can be proposed.  Within a month it is expected that the title list will 
be finalized. Once the list is final, an updated webpage will help publicize the specifics of the 
changes for  staff and faculty.  Possible "savings" on subscription costs are likely to be modest 
and will not be returned to collection managers. Such savings as are likely to accrue will likely be 
needed to offset new costs created by publisher changes in pricing models (see item IV).

IV.  Status report on publisher price model changes to date
CMT reviewed a recent email from 
Swets listing a range of announced changes in publisher pricing models to get a sense of what is happening 
in the serials marketplace.

Outcomes:  Information sharing
Price models (tiered versus print/e-only/bundled) are currently both diverse and dynamic. While information 
from Swets is helpful, significant additional research is frequently required. While trends are not 
necessarily evident, in many cases costs to maintain access similar to that received in the past are going 
up. Generally costs increase either because a publisher moves to tiered pricing or because a publisher 
begins adding a surcharge for e-access that was formerly free with print. At the same time a few 
publishers are swimming against the tide, discontinuting e-only access forcing reinstatement of print 
subscriptions. The email reviewed is likely to be only the earliest announced pricing model changes. 
Further changes are anticipated throughout the fall.


V.  Review meeting process and plan for next meeting
    * Method for distribution of CMT materials with sensitive budget
      information.
    * Adjourn early for All Staff Meeting on budget situation.

Next meeting: Tuesday, September 14, 1:30-2:30 in McKeldin 7113

Pending:
FY05 Budget (ongoing)
Report on moving to e-only in 05 (Fall)
Further developments with collections reports (ongoing)
Budget report distribution
Review Leaders Group list (ongoing)
Purchase plan review procedures
Deacidification