Collection Management Team Minutes
October 19, 2004, 1:30- 3:00 p.m., McKeldin TSD Conference Room

Present: M. Burright, B. Day, Z.Diaz, K. Hahn, J. Miller, H. Pedersoli, J. Siar, S. Van Sant
Absent: T. Johnson
Roles: Facilitator: S. Van Sant, Notetaker: B. Schuster

1. Topic: Agenda review

Outcome: No changes

2. Topic: Organizing for next round of Big Ticket

CMT reviewed the Prioritization Process and Timeline from FY05 with an eye toward making needed modifications for Big Ticket '06 emphasizing streamlining. The main points of discussion were voting procedures and the handling of proposals from outside the subject collaboratives.

Outcome:

• The Big Ticket Prioritization Process documentation will be revised to reflect procedural and date changes. The update will be be sent to the selectors' reflector by October 22nd.
• Key Dates:
  • 12-20-2004: Preliminary (non-binding) titles-only lists sent to CMT reflector
  • 02-25-2005: Prioritized titles (with justification) to CMT from collaboratives and other submitters
  • 03-31-2005: CMT final prioritization of titles complete
• Collection managers should talk to Betty to get price quotes and start demos when a resource is identified. Betty is happy to start handling these now.

3. Topic: Update on moving journals e-only in 2005

This project is almost complete. Karla noted that very few journal titles on the list submitted to SWETS for confirmation were flagged as errors.]

Outcome: The e-only 2005 web pages, with the new e-only titles list, will be posted by the end of the week, at which point a notification to all library staff will be sent. An article on moving e-only will also appear in the next Library Matters.

5. Topic: Announcements

• Betty: FY04 database and electronic resource stats (excluding e-books) are complete
• Jan: Blackwell's shipments are normal

6. Review meeting process and plan for next meeting:

• October 26th meeting canceled
• November 2nd: Dictionary of National Biography (coordinating a combined purchase)

Next meeting: Tuesday, November 2, 1:30-3:00 in McKeldin TSD Conference room

Pending:

• Deacidification priorities
• Purchase plan review procedures
• MOSS issues raised by AST
• Review of FY04 database statistics and cost-per-use
• Big ticket (ongoing)
• FY05 Budget (ongoing)
• Further developments with collections reports (ongoing)
• Review Leaders Group list (ongoing)

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