Collection Management Team Minutes
December 7, 2004, McKeldin TSD Conference Room, 1:30-3:00 p.m.
Present: M. Burright, Z. Diaz, K. Hahn, J. Miller, T. Johnson, H. Pedersoli, S. Van Sant
Absent: B. Day, J. Siar
Roles: Facilitator: J. Miller, Notetaker: B. Schuster
1. Topic: Agenda review
Outcome: No changes
2. Topic: Schedule January meetings
Outcome:
3. Topic: Update on Database Usage Stats
See November 2, 2004 minutes for additional detail.
Outcome: Betty will provide the file for the abridged, updated spreadsheet of "Cost per Search" database usage statistics for distribution to the collectives. CMT will review preliminary FY05 data (should be available in January). Collection managers should review both the handout and the forthcoming full electronic version as we move into next year's renewal cycle.
4. Topic: Effort/Impact/Cost Matrix for stopping purchase plan review
Outcome: Revised draft matrix will be circulated and Travis will prepare a work-flow/steps segment. This item will be on the agenda for December 14th for completion.
5. Topic: Debrief on Institutional Repositories Symposium
Desider, Marietta, Susanna, Travis, and Karla recently attended an International Repositories Symposium in DC. Susanna, Travis, and Karla shared their observations.
Outcome: Information sharing and discussion>
6. Topic: Announcements
- Beth has taken over duplication of the weekly BNA Missing Titles report and will distributing them at CMT meetings to Collaborative leaders. (Beth).
- Update on Redirection of Effort Item #7 (Move as many loose-leaf serials to e-only as possible). CMT action on this item was pending a report from TSD of these items. Based on a partial report, there may be as many as 1000 items covering a wide disciplinary range (Karla). A report is being developed for this project.
7. Review meeting process and plan for next meeting:
- Review 2004 Team work plan
- Review MOSS monographs status update proposal
- Complete Effort/Impact/Cost Matrix for stopping purchase plan review
- Update from Jan on plans for managing serials work in Acquisitions
Next meeting: Tuesday, December 14, 1:30-3:00 in McKeldin 7113
Pending:
- Schedule Spring Semester meetings
- Collection Deacidification Assessment
- Big ticket (ongoing)
- FY05 Budget (ongoing)
- Further developments with collections reports (ongoing)
- Develop 2005 Work Plan e.g.
- Look at non-circulating monographs in general collections to review whether their classification is still appropriate.
- Aleph v 16 serials and budget training for Collection Managers
