Collection Management Team Minutes
May 10, 2005 2:00 - 3:00 p.m., McKeldin 7113
Present: M. Burright, B. Day, K. Hahn, T. Johnson, J. Miller, H. Pedersoli, J. Siar, S. Van Sant
Absent: Z. Diaz
Roles: Facilitator: Susanna; Notetaker: B. Schuster
1. Topic: Agenda review
Outcome: Rearrangement of agenda to accommodate other meetings. Item IV (Purchase plan review) was postponed
2. Topic: Check in on proposal for addressing Elsevier high cost-per-use and low use subscriptions.
CMT reviewed the criteria and discussed collaborative concerns for Elsevier. CMT also discussed options for campus communication. At the moment 33 titles (out of 545 titles reviewed) appear to meet the criteria for high cost, low-value titles. Betty has confirmed that the titles identified show low use in the SFX statistics as well as the vendor statistics. Use of these titles accounted for .24% of all use of Elsevier titles. The title in questions account for 3.7% of expenditures on Elsevier titles. Further verification of the data is continuing.
Outcome: Karla and Susanna will work with the Dean on drafting a memo describing the situation with our Elsevier subscriptions, the criteria used for reviewing titles to identify titles providing low value to the collections, the titles that were identified as low value titles, and the alternative resources that will be acquired with the recaptured funds. A supporting web site that includes additional details will be created as well.
3. Topic: Review of e-resource cost per use data.
Discussion of updated data and possible value evaluation criteria.
Outcome: Individual selectors will be asked to rigorously review databases whose cost per search is greater than $2 to determine value and appropriate action (additional promotion, cancellation and replacement, etc.). Selectors will be able to redirect monies saved by cancellation of low use e-resources. Selectors considering cancelling titles should contact Betty.
4. Topic: Purchase plan review.
Outcome: Postponed.
5. Topic: Announcements
6. Review meeting process and plan for next meeting:
- Progress report on DRUM
- Review expected changes in membership
- Purchase plan review
Next meeting: Tuesday, May 17, 1:30-3:00 in McKeldin 7113
Pending:
- FY05 Budget (ongoing)
- Further developments with collections reports (ongoing)
- Looseleaf assessment (May 31 and after)
