Collection Management Team Minutes
May 31, 2005 1:30- 3:00 p.m., McKeldin 7113
Present: M. Burright, B. Day, Z. Diaz, T. Johnson, J. Markowitz, J. Miller, H. Pedersoli, J. Siar, S. Van Sant
Roles: Facilitator: B. Day; Notetaker: B. Schuster
1. Topic: Agenda review
Outcome: Addition of items 6 (FindIt) and 7 (Summer Schedule)
2. Topic: Introduction of new member
Outcome: Welcome Judy Markowitz
3. Topic: Budget Update
The Libraries are ending FY05 on a positive note. As a result, the highest priority Big Ticket items can be funded. As access is started, these items will be added to Research Port and the selector who proposed the item will be notified to supply the description and designate subject categories. Most will be available July 1, some sooner. Betty also distributed and reviewed a spreadsheet of consortially funded databases.
Outcomes: Susanna will send out a list of Big Ticket items that will be ordered. As a reminder, one source of funds for Communication and Mass Media Complete was the cancellation of Reader's Guide to Periodical Literature, which will not be accessible after July 1.
4. Topic: End of fiscal year fund structure review
Outcome: If new fund lines are needed, this is the time of year to have them added to the fund structure - prior to the start of FY06. Selectors should contact Susanna before June 24.
5. Topic: Low priority general serials
CMT reviewed the Priority 3 list of general serials and standing orders.
Outcome: Next steps and deadlines were determined.
6. Topic: Find It Menu
Betty shared the proposed priority sorting of electronic full text sources. This order will be used in the next release of the SFX software.
Outcome: Information sharing
7. Topic: Set summer meeting schedule
Outcome: The general schedule will remain the same, Tuesdays 1:30-3:00, with exceptions to be determined.
8. Topic: Announcements
- This week’s Purchase Plan shipment will arrive late. Acquisitions will make the books available for selector review as soon after they arrive as possible (Jan).
- The closing date for FY05 invoices is June 22. Acquisitions will accept FY06 orders; make sure they are clearly marked to be ordered against FY06 funds (Jan).
9. Review meeting process and plan for next meeting:
- Low priority general serials
- Looseleaf assessment (check-in)
- Review and update work plan
Next meeting: Tuesday, June 14, 1:30-3:00 in McKeldin 7113
No meeting next week, June 7
Pending:
- FY05 Budget (ongoing)
- FY06 Budget (ongoing)
- Further developments with collections reports (ongoing)
- Looseleaf assessment (June 14 and after)
- Non-circulating monographs in general collections
- Elsevier low use titles
