FY10 Serial Review Process

General Information | Roles & Responsibilities

General Information

• All serial subscriptions (print journals, electronic journals, databases, newspapers, standing orders for mongraphs and microforms) will be evaluated to identify lesser priority serial titles for all subject areas.
• The implementation of the process will be managed by the subject collaboratives.
• The Collection Management Team will coordinate the process and review it after its completion.
• The process will be fair and open with all faculty having an opportunity to make recommendations
• The evaluation process will balance specific needs and more interdisciplinary needs.
• The process will respect the Libraries' charge to manage the library materials budget in a responsible manner.
• The process will identify 9% of serials expenditures as lower priority.

Faculty

• Faculty will receive information from the librarian assigned to their department.
• Information will include project goals and timeline as well as a list of titles to be evaluated. Title lists will include price information and format(when these are available).

Subject Collaboratives

• Manage the process by reviewing all titles, meeting deadlines, meeting targets, and coordinating their work with other interested library groups (e.g. other subject and relevant functional teams.)
• Develop final organized lists for all funds managed by the team or team members.
• Submit lists of lesser priority serial titles for distribution campus-wide.

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Selectors

• Contribute to the review processes within their collaboratives.
• Contribute to the reviews managed by CMT for general resources.
• Contact their departments and work with departmental liaisons and others as needed to ensure that all faculty have an opportunity to participate in the review process.
• Work with their departments to develop prioritization of the targeted list into three tiers.
• Work with departments to explore any desired substitutions of existing serial subscriptions for purchase of new resources.

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Collection Management Team

• Provides a framework, guidelines and a schedule.
• Arranges selector orientation, kickoff meeting, the FYI announcement and other general communications as needed.
• Provides information about the scholarly publishing arena, open access initiatives, DRUM.
• CMT members from subject collaboratives will function as resource people as needed to clarify the process for selectors and their collaboratives.
• Calculates the 9% targets for the various funds.
• Generates lists of current subscriptions including price and in some cases price histories.
• Shares use data for electronic journals, print journals and databases as available.
• Reviews lists of lesser priority serial titles from the three subject teams before they are distributed to the campus for final feedback.
• Reviews general funds for serials and databases to identify lesser priorities in those funds.
• Conducts a final review of the process to ensure that it met its stated goals.

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