Special Collections Cataloging Team

Members | Charge | Meeting Notes | Annual Reports | Work Plans |Meeting Schedule | Working Documents and Links

Name: Special Collections Cataloging Team

Team's reflector: speccat-lib@umd.edu

Meeting cycle: Once a month

Special Collections Cataloging Team Members

Joanne Archer, Webmaster, Marylandia/Rare Books/NTL, 5-6319
Alyson Drake, Monograph/Cont Resources Cataloging, 5-9329
Chris Hartten, (Processing Manual Subcommittee only) Music/AV Cataloging, 4-5637
Karen King, Chair, Broadcasting Archives, 5-9988
Alice LaSota, Music/AV Cataloging, 5-9067
Richard Leigh, Music/AV Cataloging, 4-5637
Jennie Levine, (Processing Manual Subcommittee only) Archives & Manuscripts, 4-2558
Vin Novara, (Processing Manual Subcommittee only) Performing Arts Library, 5-9220
Ken Shimada, East Asia/Prange & Original Cataloging, 5-9121
John Schalow, Monograph/Cont. Resources Cataloging, 5-9320

Special Collections Cataloging Team Mission and Charge

Provide a forum for promoting consistency in bibliographic control across UM Libraries' special collections. Assure adherence to standards which will enable us to share and migrate data. Identify processing needs and priorities for special collections materials and make recommendations for staffing and funding.

• Evaluate the bibliographic control of special collections materials.
  • Analyze DACS to include: compare UM practices to DACS; identify where UM does not conform; make recommendations on changes to UM's current practices; make recommendations on the extent of changes to be made to UM's existing EAD finding aids in ArchivesUM and MARC records.
  • Identify projects for improving access points in online finding aids and MARC records.
  • Evaluate best method for providing access to unprocessed collections of monographs, serials, manuscripts, etc. Evaluate alternative methods of providing access such as through ArchivesUM, MARC records, or by some other method such as by updating the current list.
  • Propose and make recommendations regarding access methods to appropriate groups and teams within the Libraries.


• Set priorities with input from appropriate teams and monitor work.
  • Determine, with input from Special Collections Collaborative teams, the needs of the Collaborative and set cataloging production quotas to meet these needs.
  • Maintain a list of pending work and projects. Monitor work and assure that it meets the needs of the Collaborative.


• Report on a regular basis to the Special Collections Collaborative and other appropriate teams.
  • Maintain a web presence.
  • Coordinate work with other UM Libraries teams and share information with Collaborative members.
  • Determine needs for counting and statistical reports.

Meeting Notes

• December 12, 2006
• January 9, 2007
• February 12, 2007
• April 9, 2007
• May 14, 2007
• June 15, 2007
• July 9, 2007 (no meeting)
• August 13, 2007
• September 10, 2007
• October 8, 2007
• November 12, 2007
• December 10, 2007
• February 11, 2008
• March 10, 2008
• April 14, 2008 (no meeting)
• May 12, 2008
• June 9, 2008

Annual Reports

Work Plans

Meeting Schedule and Roles

Meetings are from 9:00-10:30 a.m. in the Broadcasting Archives unless otherwise noted.

Working Documents

Summary of Feedback - Aleph label texts (2/19/08)