1. Need: Why is a new publication on this topic needed at this time?
2. Purpose: How is the publication designed to meet the need? What are the primary and secondary purposes of the publication?
3. New contribution: What new contribution does the publication offer? What are the main competing and related publications, and how does the publication go beyond them? Describe the publication's new contribution in considerable detail - this is a central issue. How is this book different, better, more complete?
4. Audiences and uses: Who are the intended audiences and how will they be able to use the publication? Be specific and realistic. Distinguish between primary, secondary, and tertiary audiences. Identify specific professional associations that are audiences.
5. Knowledge base: Describe the publication's knowledge base of research, theory, and/or literature review. Attach the author's vita or other biographical information that particularly conveys through background, education, research and publications the expertise and qualifications for undertaking the described writing project.
6. Outline: Attach a detailed, chapter-by-chapter outline of the proposed contents of the publication.
7. Manuscript length and special materials: How many pages (assuming 250 words per page) do you anticipate that the manuscript (not the publication) will be? Indicate approximate number of graphics (tables, figures, photographs, illustrations), appendices and bibliographies you estimate will be included.
8. Timetable: What is your schedule for completing the manuscript?
9. Sample chapters: Enclose with the publication proposal at least one sample chapter that is representative of your writing and organizational style. If more of the draft manuscript is available, then submit all of the manuscript that is available.
10. Budget: Estimated costs as far as they are known.

WALRC Publication Guidelines

I. Description 1. The purpose of WALRC publications is to document the art historical collections of Washington area libraries, and thus to disseminate the publications to a wide audience of readers.
2. Potential authors should be affiliated with one of the libraries of the WALRC or be invited by the Board of Directors.
3. The publication is normally between 50-150 printed pages, or the equivalent in the case of non-print formats.

II. Style and format
1. Publications will follow the latest edition of the Chicago Manual of Style. Consistency in terminology, spelling, punctuation, capitalization, underlining, spacing, as well as bibliographic format are required.
2. Camera-ready text is required. Illustrations and diagrams must also be provided by the author.
3. The cover design will implement a standard format so that it immediately identifies the publication as one of WALRC.


III. Prospectus
1. The prospectus should include . . . (see above)
2. A subcommittee will be appointed to review the prospectus and make recommendations to the WALRC general membership.
3. Approval of the prospectus is not a comitment to publish. The completed manuscript will undergo review.

IV. Procedures for manuscript submission
1. Four copies of the manuscript should be submitted to the WALRC President who will appoint a review committee.
2. The review committee will evaluate content, presentation, style and appropriateness for publication by WALRC. The review committee will submit a recommendation to accept, decline, or accept with modifications. A positive recommendation by the review committee will be forwarded to the general membership for approval (two thirds of the general membership is necessary for the final approval).

V. Responsibilities of the author
1. The author is expected to assume the costs of research and manuscript preparation.
2. The author is responsible for obtaining any necessary copyright permissions.
3. The author is responsible for revising the manuscript according to the review committee recommendations and for adhering to the timetable specified in the prospectus, or for keeping the committee informed of any major alterations in the timetable.
4. Upon final acceptance of the manuscript the author will work with the review committee on copy editing and development of advertising copy.
5. In cases where an author has used work time to compile a manuscript, it will be the author's responsibility to discuss and resolve this with his home institution.
6. The author understands that there is no remuneration for sales from the publication.

VI. Responsibilities of WALRC
1. The Committee will assume the costs of printing, marketing and distributing the publication.
2. The Committee will provide the author with a timely response to the proposal, not to exceed sixty days after submission.
3. All publications will be deposited with the Library of Congress, with the Committee as the copyright holder. All authors will be asked to sign a transer of copyright agreement with the society.