|
IUA's Journal Holdings
Update Process
| XYZ_hold.xls
File supplied
by editor
|
USE WHEN |
Editing Your
Holdings (This file is specific to your Library. It contains
the IUA journal holdings for your Library)
- Journal title
is the same, but your holdings have changed.
- You no longer
have the Journal title and it is to be deleted.
|
Instructions
& Example
|
| title_add.xls
Right click to
download file
|
USE WHEN |
Adding Your Holdings for
a Title Listed in the Journal Holdings
- Your library has added
a journal and it is listed in the Journal Holdings. NEW to you, but NOT NEW to
IUA
|
Instructions
& Example
|
| title_new.xls
Right click to
download file
|
USE WHEN |
Adding Your Holdings for a Title NOT
Listed in the Journal Holdings
- Your library
has subscribed to a journal that is not listed in the Journal
Holdings. NEW to you and to IUA
|
Instructions
& Example |
| title_mod.xls
Right click to
download file
|
USE WHEN |
Modify Titles Listed in the Journal Holdings
- Adding or correcting
title information for a journal title listed in the Journal Holdings.
|
Instructions
& Example |
If
you have
problems or questions concerning the files, please contact Jennifer Hatfield
- email: jennifer.hatfield@lmco.com
or call: 703-367-6508
Saving
- You may save the
file as an .xls (Excel) file or as a text (delimited file).
Quality Checks
- For consistency please
use ALL UPPER CASE.
- The preferred formatting
for the holdings information is: VOL. (YEAR)-VOL. (YEAR).
It is assumed that most titles have missing issues. You do not need
to detail minor gaps in coverage.
- Thoroughly review
your information.
- Run spell check.
Instructions for Editing Your Holdings
XYZ_hold.xls USE WHEN (Your
IUA code will appear instead of XYZ)
- Journal title is
the same, but your holdings have changed.
- You no longer have
the Journal title and it is to be deleted.
The Holdings Update
file supplied to you lists all current holdings for your library in the
IUA database. If
you have
problems or questions concerning this file, please contact Jennifer Hatfield
- email: jennifer.hatfield@lmco.com
or call: 703-367-6508
IMPORTANT NOTES:
- You only need to work with the 2 columns
- HOLDINGS and DELETE.
If your holdings information has changed, please update the information
in the HOLDINGS column.
To identify journals you no longer hold, put the word YES in
the delete column. Leaving the DELETE cell empty indicates that the
title will remain in the IUA database.
Other modifications made in this file are omitted during import.
- DO NOT REMOVE
or CUT RECORDS FROM THIS FILE.
Example of information to supply in XYZ_hold.xls
| IUA
CODE |
TITLE |
TITLE NUMBER |
ISSN |
HOLDINGS |
DELETE |
| |
|
|
|
|
|
| XYZ |
ACM COMPUTING
SURVEYS |
211172 |
0360-0300 |
V.10 (1978)-(1994) |
|
| XYZ |
ADA INFORMATION
CLEARINGHOUSE NEWSLETTER |
284798 |
|
1994- |
|
| XYZ |
ADA LETTERS |
140455 |
0736-721X |
1992- |
|
| XYZ |
ADVANCED IMAGING |
290735 |
1042-0711 |
CURRENT YEAR |
|
| XYZ |
ADVANCED MANAGEMENT JOURNAL
(1974-1984) |
49503 |
0362-1863 |
WINTER (1984) |
YES |
| XYZ |
AEROSPACE DAILY |
38133 |
0193-4546 |
CURRENT SIX MONTHS |
|
| XYZ |
APPLIED OPTICS |
92320 |
0003-6935 |
1991-1997 |
|
Saving
- You may save the
file as an .xls (Excel) file or as a text (delimited file).
Quality Checks
- For consistency please
use ALL UPPER CASE.
- The preferred formatting
for the holdings information is: VOL. (YEAR)-VOL. (YEAR).
It is assumed that most titles have missing issues. You do not need
to detail minor gaps in coverage.
- Thoroughly review
your information.
- Run spell check.
Instructions for Adding Your Holdings for a Title Listed in
the Journal Holdings
title_add.xls USE WHEN
- Your library has
added a journal and it is LISTED in the Journal Holdings
(NEW to you, but NOT NEW to IUA)
- The information required
for using title_add.xls
- Your Library's
IUA Code
- IUA Journal Title
Number
Look for title in the Journal Holdings, if listed, the title number
is included.
If title is not listed, you need to use the title_new.xls form
to add your holdings information for the new title.
- Your holdings
information - preferred formatting: VOL. (YEAR)-VOL. (YEAR)
- You may find filling
out the Title column to be helpful. It is optional and will not create
any problem in the update process.
Example of information to supply in title_add.xls
You need to provide information in the first 3 columns. Journal
Title is optional but filling in this column makes it easier to determine
what you have listed.
| YOUR LIBRARY IUA CODE |
JOURNAL TITLE NUMBER |
YOUR HOLDINGS |
JOURNAL TITLE |
| |
|
|
|
| XYZ |
27896 |
CURRENT YEAR |
OPTIONAL |
| XYZ |
9882 |
CURRENT FIVE YEARS |
OPTIONAL |
| XYZ |
451826 |
1989- |
OPTIONAL |
| XYZ |
260247 |
V.9 (1993)-V.10(1994) |
OPTIONAL |
| XYZ |
7175 |
V.5 (1977)- |
OPTIONAL |
| XYZ |
55527 |
V.9:NO.11(1983)-V.22:NO.3 (1989) |
OPTIONAL |
| XYZ |
181719 |
V.8 (1961)-V.9(1962) M
|
OPTIONAL |
Saving
- You may save the
file as an .xls (Excel) file or as a text (delimited file).
Quality Checks
- For consistency please
use ALL UPPER CASE.
- The preferred formatting
for the holdings information is: VOL. (YEAR)-VOL. (YEAR).
It is assumed that most titles have missing issues. You do not need
to detail minor gaps in coverage.
- Thoroughly review
your information.
- Run spell check.
Instructions for Adding Your Holdings for a Title NOT Listed
in the Journal Holdings
title_new.xls USE WHEN
- Your library has
subscribed to a journal that is NOT LISTED in the Journal Holdings.
- Provide as much of
the requested journal information as possible.
Use Library of Congress, Ulrich's, the
Journal's web site, OCLC, etc. to help you find information.
- Journal titles should
be consistent with the name on the journal cover.
Example of information to supply in title_new.xls
Provide as much information as possible.
|
JOURNAL TITLE
|
ISSN NUMBER |
FREQUENCY |
PUBLISHER |
PUBLISHED DATES AND VOLUME
INFORMATION |
SUBSEQUENT TITLE (IF ANY) |
PREVIOUS TITLE (IF ANY) |
YOUR LIBRARY IUA CODE |
YOUR HOLDINGS |
| |
|
|
|
|
|
|
|
|
| HEALTHCARE MANAGEMENT REVIEW |
0361-6274 |
QUARTERLY |
FREDERICK, MD: ASPEN PUBLISHERS INC |
V. 1 (1976)- |
|
|
XYZ |
CURRENT FIVE YEARS |
| JOURNAL OF THE SURVEYING AND MAPPING DIVISION |
0569-8073 |
INFREQUENTLY |
NEW YORK: AMERICAN SOCIETY OF CIVIL ENGINEERS |
V.82 (1956)-V.108 (1982) |
CONTINUED BY: JOURNAL OF SURVEYING ENGINEERING |
CONTINUES IN PART: PROCEEDINGS OF THE AMERICAN SOCIETY OF CIVIL
ENGINEERS |
XYZ |
V.82 (1956)-V.90 (1974) |
Saving
- You may save the
file as an .xls (Excel) file or as a text (delimited file).
Quality Checks
- For consistency please
use ALL UPPER CASE.
- The preferred formatting
for the holdings information is: VOL. (YEAR)-VOL. (YEAR).
It is assumed that most titles have missing issues. You do not need
to detail minor gaps in coverage.
- Thoroughly review
your information.
- Run spell check.
Instructions for Modifying Titles Listed in the Journal
Holdings
title_mod.xls USE WHEN
- Adding or
correcting title information for a journal LISTED in the
Journal Holdings.
You need to provide
the title number from the Journal Holdings and the information that is
being added or corrected.
Some reasons a Title
would need to be modified:
- When a journal
is continued by a new journal title, the ceased title will need the
volume information and subsequent title information updated. In this
case the three columns with information you would provide are; journal
title number, published dates and volume information, and subsequent
title.
- An ISSN number
is missing from a title and you can supply it. In this case the two
columns with information you would provide are; journal title number,
and ISSN number.
- Publisher is different
than the one listed.
- Journal title ceased
publication.
Example of information to supply in title_mod.xls
Provide the title number
from the Journal Holdings and the information that is being added or
corrected.
| JOURNAL TITLE NUMBER |
JOURNAL TITLE
|
ISSN NUMBER |
FREQUENCY |
PUBLISHER |
PUBLISHED DATES AND VOLUME
INFORMATION |
SUBSEQUENT TITLE (IF ANY) |
PREVIOUS TITLE (IF ANY) |
| |
|
|
|
|
|
|
|
| 42629 |
OPTIONAL |
|
QUARTERLY |
FREDERICK, MD: ASPEN PUBLISHERS INC |
|
|
|
| 452122 |
OPTIONAL |
0569-8073 |
|
|
|
|
|
| 156946 |
JOURNAL OF THE SOCIETY OF CHEMICAL INDUSTRY |
|
|
|
V.1 (1882)-V.69 (1950) |
CONTINUED BY: JOURNAL OF APPLIED CHEMISTRY |
|
| 453257 |
OPTIONAL |
|
|
|
1980-1982 |
|
|
| 52480 |
JOURNAL OF APPLIED CHEMISTRY AND BIOTECHNOLOGY |
|
|
|
V.21 (1971)-V.28 (1978) |
CONTINUED BY: JOURNAL OF CHEMICAL TECHNOLGOY
AND BIOTECHNOLOGY |
CONTINUES: JOURNAL OF APPLIED CHEMISTRY |
Saving
- You may save the
file as an .xls (Excel) file or as a text (delimited file).
Quality Checks
- For consistency please
use ALL UPPER CASE.
- The preferred formatting
for the holdings information is: VOL. (YEAR)-VOL. (YEAR).
- Thoroughly review
your information.
- Run spell check.
|
