Articles of Incorporation

Permanent

Federal Tax Returns

Retire after 1 year; Permanent

Federal Tax Status Files with Tax Number

Permanent -- Retain with Treasurer's Files

Sales Tax Returns

Retire after 2 years; Retain for 7 years

Sales Tax Exemption Files

Permanent -- Retain with Treasurer's Files

Quarterly Treasurer Reports with Profit & Loss Detail and Balance Sheet

Retire after 1 year; Permanent

Annual Budget

Retire after 1 year; Permanent

Quarterly Finance Committee Reports

Retire after 1 year; Permanent

Quarterly Finance Committee/Treasurer Reports for Steering Committee

Retire after 1 year; Permanent

Yearly Printout of Check Registers

Retire after audit; Permanent

Finance Committee History and updates

Retire after acceptance by Steering Committee; Permanent

Original Income Receipts (maintained by K&Amp;A)

Retire after yearly audit; Retain for 7 years

Original Expense Receipts (maintained by K&Amp;A)

Retire after yearly audit; Retain for 7 years

Treasurer's copy of Income Receipts

Disposable after originals have been retired to MARAC Archives

Treasurer's copy of Expense Receipts

Disposable after originals have been retired to MARAC Archives

Bank Statements, cancelled checks, deposit slips, and reconciliations

Retire after yearly audit; Retain for 7 years

Electronic Records -- Accounting database

Retain with K&A and copy with Treasurer; Update with technological advances; Permanent

Electronic Records -- Treasurer Reports

Retain with Treasurer; Update with technological advances; Permanent

Electronic Records -- Reports of Finance Committee and Steering Committee

Retain with Treasurer; Update with technological advances; Permanent

Final Financial Report of LAC Treasurer

Retain for 5 years with Treasurer; Permanent

Check book stubs

Retire after yearly audit; Retain for 7 years

Contracts with Management firms

Retained by Treasurer during life of contract; Retained for 7 years after end of contract

Contracts with Accounting Firms

Retained by Treasurer during life of contract; Retained for 7 years after end of contract