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Mid-Atlantic Regional Archives Conference
P.O. Box 710215
Oak Hill, VA 20171
Phone: 703/476-1807
Fax: 703/476-1806
E-mail: MARAC Administrator

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MARAC Job Opportunities

All jobs are listed in the order in which they were received, with the most recent appearing first. Jobs within the MARAC area are linked below; other openings are linked to the left by state.

Delaware:

District of Columbia: George Washington University

Maryland: Historical Society of Frederick County | Enoch Pratt Free Library | University of Baltimore

New Jersey:

New York: New York Annual Conference of the United Methodist Church | American Jewish Historical Society | New York University, Institute of Fine Arts | Brooklyn Historical Society

Pennsylvania:

Virginia: Library of Virginia Position 1 | Position 2

West Virginia:


Library of Virginia

Post date: July 1, 2008

Closing date: August 8, 2008

Position title: Research Specialist

Responsibilities:

The Archives Research & Information Services Division at the Library of Virginia is seeking an experienced Research Specialist. The qualified candidate would provide direct services to the general public, state and local government officials, and local, national and international media and academic and specialized researchers and correspondents by interpreting, evaluating and analyzing their research needs by applying knowledge of Virginia history and government, historiography, and the holdings of the archives in order to guide, direct, instruct or provide the information necessary to answer inquiries and to make the archival records of the Commonwealth available for use.

Qualifications:

  • Degree in US History, American Studies, Library Science or a related field required with an emphasis in archival administration or Academy of Certified Archivists (ACA) certification. Master’s Degree preferred.
  • Considerable experience in an archives, manuscripts repository, or special collections department of a major research library with emphasis on public service is desirable.
  • Considerable knowledge of Virginia & US History and Government.
  • Considerable knowledge of historical and genealogical research methodology; archival theory and practice and cartographic research methodology.
  • Excellent written, verbal and listening skills.
  • Excellent customer service skills.
  • Demonstrated ability to provide moderately complex to complex reference service in an archival repository and research library.
  • Demonstrated ability to deliver presentations, analyze research materials, write effectively and prepare publications.
  • Demonstrated ability to plan and carry out projects and direct the work of others.
  • Demonstrated ability to work with the public on a sustained basis and as a member of a team; and to use computer programs and automated databases.
  • Must pass a background check.

An equivalent combination of education, training and experience may substitute for educational requirements.

Salary: Minimum salary: $34,958

Application Procedure:

The Library of Virginia values diversity in the workforce. Bicultural, bilingual, female, and minority candidates are encouraged to apply. We offer a competitive salary, excellent benefits and a unique opportunity for career enrichment. The Library fosters an open, team-oriented work environment and is seeking individuals who value this approach. To apply, candidates must submit a completed Virginia state employment application form for position #00040 by 5:00 PM on 8/8/08.

Application Instructions: Paper applications are no longer accepted. You must apply through the Virginia Jobs system. Please visit our website for additional information about this position and the Virginia Jobs link at: www.lva.lib.va.us. Applications that are e-mailed, faxed or delivered to the agency will not be accepted. Computers are available for applying for jobs in the Department of Human Resource Management (DHRM) Career Center, public libraries, and the Virginia Employment Commission offices. The Library of Virginia will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process.

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Historical Society of Frederick County

Post date: June 26, 2008

Closing date: Until filled.

Position title: Archivist

Responsibilities:

The Historical Society of Frederick County, Maryland seeks qualified applicants for the full-time position of archivist. Responsibilities include collecting, processing and providing access to archival collections relating to the history of Frederick County. The archivist also will assist researchers on-site, respond to written inquiries, and perform outreach in the community. The archivist will work Tuesday-Saturday and an occasional Sunday.

Qualifications:

Qualified applicants will possess an advanced degree in library science or equivalent training, as well as experience working with historical collections.

Salary: Starting pay for this position is in the upper twenties with good benefits.

Application Procedure: To apply, submit a cover letter and resume to: Executive Director, Historical Society of Frederick County, 24 E. Church St., Frederick, MD 21701 or submit the same to mhudson@hsfcinfo.org. Review of applications will begin on July 14, 2008.

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Enoch Pratt Free Library / State Library Resource Center

Post date: June 13, 2008

Closing date: Until filled.

Position title: Librarian III, Digitization Supervisor / Maryland Digital Cultural Heritage Coordinator

Responsibilities:

  • Responsible for planning, directing, and implementing digitization projects for both the Enoch Pratt Free Library and the Maryland Digital Cultural Heritage Program, including the oversight of staff, policy, budget, and workflow
  • Manages the continued growth and development of current projects and implements new projects as they arise
  • Manages and maintains a digital collections repository
  • Engages in outreach activities to market the MDCH Program and maintain existing and develop new collaborative project partnerships
  • Acts as a professional resource by consulting on various aspects of digitization projects
  • Keeps up-to-date with developments and trends in digitization and develops realistic plans to incorporate new ideas and technologies into the Digitization Unit workflow
  • Oversees the day-to-day operations of the Digitization Unit, including the supervision of two full-time staff and occasional part-time interns or volunteers
  • Co-manages a budget
  • Some travel required, must have own vehicle

Department/Location: Digitization Unit, Web Management Department / Information Access Division

Qualifications:

  • Master's degree in Library and/or Information Sciences from an ALA-accredited college or university
  • Ability to manage and maintain a digital collections repository
  • Knowledge of best practices for digitization and digital imaging, metadata development and capture, and archival storage of digital objects
  • Excellent communication, presentation, and interpersonal skills
  • Demonstrated creativity, initiative and self-direction
  • Ability to respond effectively to changing needs and priorities
  • Ability to work both independently and in cooperation with colleagues and project partners in a service-oriented, collaborative environment
  • One (1) year of supervisory experience directing and evaluating the work of others

Position of trust: Those eligible who are under final consideration for appointment will be required to authorize the release of criminal conviction information from the Maryland State Police.

Salary: Grade 110, $39,200-$47,900

Application Procedure:

Please submit a resume with Librarian III, Digitization Supervisor / Maryland Digital Cultural Heritage Coordinator clearly indicated to:
Enoch Pratt Free Library
Office of Human Resources
400 Cathedral Street
Baltimore, Maryland 21201-4484

Email: hr@prattlibrary.org

Attention: Librarian III, EE/AA; ADA; EOE

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New York Annual Conference of the United Methodist Church

Post date: May 28, 2008

Closing date: Until filled.

Position title: Part-Time Archivist

Part-time Archivist for the New York Annual Conference of the United Methodist Church. The Conference includes Long Island, New York Metro, Westchester Co., the Catskill and Hudson Valley regions, and Western Connecticut.

Responsibilities:

Duties include administration, records management of both historical and current records and information retrieval. The archivist will conduct workshops, retrieve information, answer research questions via email, snail mail and in person, process records and attend every-other-month Archives and History Commission meetings, including 5-day long Annual Conference in June.

The position is 15 hours a week currently, with a high probability of increased hours after one year. The position is currently located in White Plains, NY with a move to a different community pending within the year.

Qualifications:

  • Ideally the Archivist will have a master’s degree with a specialization in archival studies with three years of work experience in an archival setting.
  • The Archivist works collaboratively with the Archives and History Commission: however the Archivist works with no direct supervision. The position calls for an individual with a high degree of personal integrity and self-confidence. As a representative of the New York Annual Conference, the Archivist must have acute judgment and diplomatic skills as some of the records are of a highly personal nature.
  • A knowledge and appreciation of the United Methodist faith tradition is preferred. Work in a non-profit environment is a plus.
  • The position calls for strong oral, written, computer and presentation skills. Some travel is required.

Salary: $15/hour.

Application Procedure:

Please respond via email at: reymanld@hotmail.com or snail mail at Archives Position, Attn: Leslie Reyman, 110 Terrace View Ave. #D3, Bronx, NY 10463

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University of Baltimore

Post date: May 13, 2008

Closing date: May 30, 2008

Position title: Project Archivist, American Clan Gregor Collection

Responsibilities:

Inventorying and processing collection materials and creating finding aids: appraising, describing, classifying, arranging and preserving manuscript and archival material. Using basic preservation measures such as re-foldering, removal of paper clips, preserving and scanning; labeling acid neutral folders and boxes.

Part-time position; 20 hours per week, beginning July 2, 2008-June 30, 2009.

Qualifications:

B.A. in History or a graduate of an accredited Master of Library Science program with emphasis on archival studies. Successful candidate must have excellent organizational skills as well as written and oral communication skills. Prefer at least one year of experience appraising, arranging and describing manuscripts and archival materials. Must be proficient with accepted conservation and preservation methods applied to archival and manuscript collections and be sensitive to proper care and handling of special collections. Be able and willing to lift boxes up to 30 lbs. Computer proficiency in Microsoft Word.

Salary: $22.00/hour.

Application Procedure:

Please send a resume and 3 references to:
Thomas L. Hollowak, Associate Director for Special Collections
University of Baltimore, Langsdale Library
1420 Maryland Avenue, Baltimore, MD 21201
thollowak@ubalt.edu

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Library of Virginia

Post date: May 5, 2008

Closing date: Until filled.

Position title: Records & Information Management Analyst – Electronic Records

Responsibilities:

The Library of Virginia is seeking a Records & Information Management Analyst – Electronic Records (Program Administrative Specialist II, Position #214) as part of the dynamic Records Management team, to provide innovative services to designated records officers in state and local governmental offices and to analyze and assess complex paper and electronic information systems; to cooperatively develop and review Record Retention and Disposition Schedules for the management of public records; to identify records management training needs and recommend, develop and present creative training programs.

Qualifications:

  • Bachelor’s degree in US History, American Studies, Political Science or Library Science with emphasis in information management.
  • Comprehensive knowledge of records management techniques and electronic records management practices, systems analysis, data management, and practices for imaging, e-mail and emerging electronic technologies and component hardware and software.
  • Progressively responsible positions in a large governmental archival or records management program highly desirable.
  • Advanced degree in a related field preferred.
  • Certification as a Certified Records Manager (CRM) highly desirable
  • Working knowledge of state and local government organization, operations and functions.
  • Demonstrated ability to develop retention and disposition schedules.
  • Excellent customer service skills required to provide consultative services.
  • Demonstrated ability to communicate effectively, verbally and in writing.
  • Demonstrated ability to work with a wide variety of professional, support, and clerical staff, and with public officials at the local, state, and federal levels.
  • Demonstrated ability to advise agency management on organizational and operational issues.
  • Demonstrated ability to develop and deliver effective training.
  • An equivalent combination of education, training, and experience may substitute for requirements.
  • Must pass a background check.

An equivalent combination of education, training and experience may substitute for educational requirements.

Salary: Minimum: $44,777

Application Procedure:

The Library of Virginia values diversity in the workforce. Bicultural, bilingual, female, and minority candidates are encouraged to apply. We offer a competitive salary, excellent benefits and a unique opportunity for career enrichment. The Library fosters an open, team-oriented work environment and is seeking individuals who value this approach. To apply, candidates must submit a completed Virginia state employment application form for position #119. Review of application materials will begin on May 23rd, 2008 and will continue until the position is filled.

Application Instructions: Paper applications are no longer accepted. You must apply through the Virginia Jobs system. Please visit our website for additional information about this position and the Virginia Jobs link at: www.lva.lib.va.us. Applications that are e-mailed, faxed or delivered to the agency will not be accepted. Computers are available for applying for jobs in the Department of Human Resource Management (DHRM) Career Center, public libraries, and the Virginia Employment Commission offices. The Library of Virginia will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process.

If you have any questions please contact Jill Bari Steinberg in the Human Resources Office, Library of Virginia, 800 East Broad Street, Richmond, Virginia 23219. Phone 804-692-3586.
An EEO/AA/ADA Employer

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American Jewish Historical Society

Post date: April 29, 2008

Closing date: May 30, 2008

Position title: Director of Library and Archives

Founded in 1892, the American Jewish Historical Society’s holdings include approximately 20 million documents, 60,000 books, thousands of photographs, paintings and other objects that bear witness to the remarkable contributions of the American Jewish community to American society from the 16th century to the present. The mission of AJHS is to foster awareness and appreciation of the American Jewish experience and to serve as a national information resource through the collection, preservation and dissemination of materials relating to American Jewish history.

The AJHS seeks a Director of Library and Archives to expand and develop its current staff of four full-time and several part time employees, plus interns and volunteers. The library and archives’ mission is to collect, preserve, and make accessible historical materials concerning the communal, cultural, religious, and political life of American Jewry. The library and archives provides access to the material in its care following standard archival and library procedures. This position reports to the Executive Director of AJHS.

Responsibilities:

  • Provides vision, leadership and operational management. Responsible for staff recruitment, supervision and development.
  • Sets goals for library and archives with professional staff.
  • Advocates AJHS library and archives on issues related to services shared with partners at the Center for Jewish History (CJH), such as collection development, user services, online catalog.

Library and Archives Operations

  • Develops and implements day-to-day library and archives practices, policies and procedures for all aspects of public service.
  • Manages and supervises all library and archives activities regarding: acquisition, arrangement and description, EAD markup, electronic access, preservation and holdings maintenance, cataloging, reference (live and remote), records management, technology, online catalogs, security, and outreach.
  • Prepares quarterly and or annual reports.
  • Manages and supervises all long-range planning for facilities, archival and library practices, disaster planning, technology, preservation, security, maintenance, outreach, and collaboration with other institutions and partners at the Center for Jewish History.
  • Participates with CJH partners regarding shared issues: grant development, electronic systems, online catalog, collection development, exhibits.
  • Participates in fundraising or grant writing activities.
  • Serves as project director on library and archives grant projects.
  • Implements all grant requirements in collabortion with grant project team and development department.
  • Provide access to collections to researchers and curators.

Outreach and Advocacy

  • Represents the American Jewish Historical Society at relevant professional forums. Attends local and national professional meetings when appropriate and establishes and maintains liaison with other institutions.
  • Represents the American Jewish Historical Society and its collections to the general public and to the scholarly community at large.

Qualifications:

  • Masters degree in Library Sciene, Archives and History, History or related subject.
  • A minimum of ten (10) years professional archival experience, including strong supervisory experience.
  • Expert in best practice for archival procedures.
  • Familiar with library concepts and practices.
  • Outstanding flexibility, and ability to work both independently and collaboratively in a public service environment
  • Experience in the management of rare books and manuscripts
  • Detail oriented with ability to organize and prioritize tasks to meet deadlines and manage multiple projects concurrently.
  • Interest and experience with online library systems and digital intiatives Hours are primarily 9 am –5pm Monday through Friday. Must be willing to work additional hours as workload demands or for special events.

Salary: Salary commensurate with experience. Comprehensive health and dental insurance benefits.

Application Procedure: Please submit a brief cover letter and curriculum vita VIA E-MAIL ONLY to feldberg@ajhs.org. No phone calls, please.

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New York University, Institute of Fine Arts

Post date: April 29, 2008

Closing date: Until filled.

Position title: Reference and Special Collections Librarian

New York University’s Institute of Fine Arts is dedicated to graduate teaching and advanced research in the history of art, archaeology, and the conservation and technology of works of art. From its advantageous position on New York’s Museum Mile, the Institute plays a vital role in the public dissemination and discussion of art historical research through an active program of lectures and conferences. The Institute offers the degrees of Master of Arts and Doctor of Philosophy, the Advanced Certificate in Conservation of Works of Art for those M.A. students choosing to specialize in Conservation, and the Certificate in Curatorial Studies issued jointly with the Metropolitan Museum of Art as part of the Ph.D. program.

Responsibilities:

Responsible for administering the Institute of Fine Arts Library’s rare book, manuscript, archival, and other special collections including: supervision of the Special Collections reading room, providing user services, doing collection development, planning preservation, and contributing to bibliographic control. Other responsibilities include creating and maintaining user access resources through research and writing, developing an exhibits program and publications in support of use of the collections. The Librarian will also be responsible for educational outreach to the professors, graduate students, and undergraduates who do or may potentially use Special Collections materials. This outreach will take the form of direct contact with faculty whose research interests overlap with the holdings of the Special Collections and IFA Archives, instruction to students in the use of special collection and archival materials, and the development of other venues (such as blogs and Wikis).

Specific duties include:

  • enhances and exploits the archival and special collections for the purposes of research and the historical record, and develops effective aids for their use, including electronic finding aids, guides, and exhibitions;
  • provides public service to Library users, including reference, instruction, and outreach;
  • provides guidance and access to information resources, both inside the library and beyond the library, through databases, telecommunications networks and cooperative arrangements;
  • sets policy and levels of practice for special collection and archival matters in the IFA;
  • provides direction on the processing and preservation of IFA special collections and archival records;
  • participates in strategic planning, collection development, general reference, and the library instruction program;
  • maintains and implements a records management policy for IFA records having archival value for items in all formats, including print and digital;
  • provides archival, records management, and preservation expertise to IFA offices and departments;
  • advises IFA faculty on the disposition of their professional papers;
  • Maintains a current knowledge of development in both relevant subject fields (particularly art history, archaeology, and object conservation) and librarianship through individual study, research, attendance at professional meetings, seminars, conferences, etc.

Qualifications:

Requirements are: an MLS and a background in art history or associated field (advanced degree preferred and required for tenure); specialized training in or professional job experience in reference service and special collections management for scholarly use, and a working knowledge of at least one modern European language.

Application Procedure:

Interested candidates are requested to submit a letter of application that specifically states how background and experiences are relevant to the position responsibilities and qualifications; current resume; and the names, addresses, and telephone numbers of three references to Ms. Janet Koztowski, Libraries Human Resources Director, New York University Libraries, 70 Washington Square South, New York, NY 10012, (fax) 212-995-4070, or e-mail: jobs@library.nyu.edu. Resumes will be accepted until the position is filled. NYU IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.

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Gelman Library, George Washington University

Post date: April 21, 2008

Closing date: Open until filled. Review of applications begins June 2, 2008.

Position title: Public Services and Outreach Librarian for Special Collections

Responsibilities:

The successful candidate will be responsible for educational outreach to the professors, graduate students, and undergraduates who do or may potentially use Special Collections materials. This outreach will take the form of direct contact with faculty whose research interests overlap with the holdings of the Special Collections Research Center, as well as the use of blogs, Wikis, and other technologies and innovative approaches. The Librarian will be responsible for managing the day-to-day public services operations, including reference services, reprographic services, supervision of the reading room, and supervision of holdings maintenance activities including processing books and periodicals and stacks maintenance. For the full position description and application requirements please see http://www.gwu.edu/gelman/library/employment/

Qualifications:

Basic qualifications
Appropriate academic background (MLS from an ALA-accredited library school and/or advanced degree in a Humanities, Social Science or related subject area). Coursework or training in archival management and/or a demonstrated understanding of research use of archives and manuscripts. Relevant job experience at an archive or special collections department. Supervisory experience.

Preferred qualifications:
Thorough knowledge of archival public services and outreach practices and initiatives; strong communication, organizational and project management skills. Minimum of two years professional work experience in an archive or special collections department. A second master’s degree in American history is highly desirable in applicants with the MLS. High energy and interpersonal skills to handle a variety of reference inquiries is desirable. Excellent oral and written communications skills, as well as conceptual skills essential to outreach program.

Salary: Appointment at the rank of Librarian I (minimum salary $42,000) or Librarian II (minimum salary $45,000). Rank and salary based on qualifications and experience.

Application Procedure:

Only complete applications will be considered. To be considered please send a letter containing a brief statement of interest, submit an assessment of skills related to qualification in the basic qualification, a curriculum vitae and complete contact information for at least three references to:

Emma Mosby
Manager, Gelman Library System Administrative Services
The Gelman Library Administration Office
The George Washington University
The Melvin Gelman Library
2130 H St. NW, Room 201
Washington, DC 20052

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University of North Carolina at Greensboro

Post date: April 21, 2008

Closing date: Preference will be given to applications received before May 14, 2008; will remain open until filled.

Position title: Technical Services Archivist

Responsibilities:

The University Libraries at the University of North Carolina at Greensboro invites applications and nominations for the position of Technical Services Archivist. The Technical Services Archivist supports the mission of the Martha Blakeney Hodges Special Collections and University Archives and Manuscripts Department. Reporting to the University Archivist and working within the University Archives and Manuscripts division (UA), the Technical Services Archivist will collaborate with 5.5 staff members in making these unique collections accessible. For full vacancy announcement: http://provost.uncg.edu/Academic/EPA_Personnel/JobLists/DetailPage .asp?s=3192

  • Administer and manage the Archivist’s Toolkit program for tracking accessions, collections processing, reference, and other departmental processes.
  • Oversee and serve as a resource in the creation of EAD finding aids for newly processed collections and the conversion of legacy finding aids to HTML or EAD formats.
  • Update processing guidelines that balance state and national standards with local resources.
  • Create subject guides to processed collection groups and work with the Cataloging Department in creating MARC/DAC records for collections.
  • Provide leadership in evaluation and implementation of digital preservation, data, and archival standards.
  • Coordinate digital projects with the Electronic Resources and Information Technology Department; edit, abstract and provide xml/asp markup of oral histories.
  • Research the use of emerging technologies to develop and expand sophisticated instructional services for faculty and students to support the use and integration of UA collections into the general curriculum.
  • Actively contribute to the professional dialogue through involvement in library, campus, and professional organizations and committees.
  • In collaboration with the University Archivist, refine collection development policies and establish departmental processing priorities.
  • Serve as a resource for the implementation of online exhibits.
  • Participate in the hiring, training, and supervising of student assistants.

Qualifications:

  • ALA-accredited MLS degree with relevant coursework and a minimum of 18 months direct experience in academic archives or manuscripts department.
  • Familiarity with archival and cataloging standards, such as EAD, DACS, AACR2, LCSH, and MARC.
  • Experience with databases, spreadsheets, and web-authoring technologies.
  • Excellent interpersonal and communication skills; ability to work cooperatively and flexibly with a diverse group of people in a courteous and professional manner.
  • Strong research, analytical and problem-solving skills; effective organizational, time management, and project management skills.
  • Demonstrated professional achievement, service, and scholarly activity for merit evaluation and tenure.

Preferred Qualifications:

  • Experience in providing reference, instruction and outreach services.
  • Experience with development and creation of online exhibits.
  • Experience in supervising staff and student workers in an academic library.

Salary: Salary will be commensurate with experience and qualifications.

Application Procedure:

Please send a cover letter, curriculum vitae, and the names and contact information of three references by e-mail as attachments to: r_stineh@uncg.edu
Or by mail to: Ms. Rachel Stinehelfer PO Box 26170 Greensboro NC 27402-6170

The University of North Carolina at Greensboro is an Equal Opportunity/ Affirmative Action employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.

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Brooklyn Historical Society

Post date: April 9, 2008

Closing date: Until filled.

Position title: Archivist

The Brooklyn Historical Society (BHS) is seeking an Archivist to oversee its collections of archival and manuscript materials. This is a full time permanent position reporting to the Historical Society’s President, and supervising several interns and volunteers. The Archivist will work closely with the other Library and collections staff, including the Reference Librarian, and Photoarchivist. As part of the collections team the Archivist will also work with staff in other BHS departments as well as with the Collections Committee of the Board of Trustees.

Responsibilities:

The Archivist will oversee all aspects of the Historical Society’s archives and manuscript collections, including acquisitions, appraisal, arrangement, description, loans, preservation, and reference activities:

Manage the collections, including:

  • performing all accessioning and donor-relations tasks
  • identifying and determining the status of found-in-collections materials
  • maintaining the collections location and status database.

Select, coordinate, and supervise student and assistant projects, including:

  • collection processing
  • creation of finding aids, MARC records, and EAD encoding
  • special projects such as small exhibits, digitization, and research.

Provide a full range of reference and access services to both the general public and in-house staff, including:

  • responding to reference questions by mail, phone, email, and in-person
  • giving presentations and talks to groups of researchers on BHS collections
  • preparing and updating subject guides on popular topics
  • assisting with educational programs
  • # assisting with in-house exhibits and managing outgoing loans of materials.

Assist in setting collections priorities and policies including:

  • overall collections policy (acquisitions, deaccessions, loans, etc.)
  • collections development
  • rights and reproductions
  • space allocation
  • strategic planning

Identify, write, and manage grant projects, such as:

  • conservation surveys and treatments
  • digitization projects
  • surveying, cataloging, and processing projects

Other tasks as required, including:

  • inventorying collections stored at off-site storage facilities
  • developing web page content
  • assisting in the creation and maintenance of institutional archives and records management policies
  • determining financial requirements and assisting in the budgeting process
  • representing the institution at exhibit openings, benefits, and other events.

Frequent Saturday and occasional evening hours required.

Qualifications:

Required

  • MLS or equivalent degree from an ALA-approved institution, with specialization in archives.
  • Two to four years experience appraising, arranging, and describing archival materials, including both personal papers and institutional records.
  • One to three years experience answering reference questions via a variety of methods, including engaging with the public in a reading room.
  • Previous supervisory experience.
  • Experience using archival standards (including MARC, EAD, and DACS) and best practices.
  • Strong written and oral communications skills.
  • Excellent interpersonal skills, flexibility, and the ability to work with people as well as independently.
  • Demonstrated organizational skills, including proficiency at meeting goals and deadlines.
  • Knowledge of basic preservation and conservation standards for archival materials.
  • Ability to perform physical activity associated with archives work environments.
  • Familiarity with MS Office products.

Preferred

  • Previous experience writing and managing grants for archival collections.
  • Experience developing digital library resources based on archival materials, including selection and digitization of original materials and preparation of appropriate metadata.
  • Previous experience coordinating and supervising graduate student interns and volunteers from the general public.
  • Previous budgeting experience.
  • Knowledge of American history, especially New York history.
  • Records management experience.

Application Procedure:

Please send resume, cover letter with salary requirements to:

President’s Office
Brooklyn Historical Society
128 Pierrepont Street
Brooklyn, New York 11201
Attention: Archivist Search

No phone inquiries, please.

Brooklyn Historical Society is an Equal Employment Opportunity employer.

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The Winthrop Group

Post date: April 9, 2008

Closing date: Until filled.

Position title: Archivist

Responsibilities:

NASCAR industry leader is seeking candidates for the position of Archivist to process and manage documentary material and artifacts related to the career of a noted race car driver. The position is full time. The Archivist will focus his/her energy on developing an archives program for the company and managing its collections. Responsibilities include processing archival records, creating finding aids, preparing series descriptions, initiating a conservation plan, creating and managing the Archives database, cataloging an extensive collection of memorabilia and three-dimensional objects, and providing access to materials in accord with the needs of the company. The Archivist will develop a mission statement for the Archives; provide recommendations regarding future management of the collection; research intellectual property rights; respond to in-house inquiries; and other related duties as the need arises. The archivist will work with staff to prepare appropriate collection and access policies for the Archives. Other duties may include exhibition support. The position is based in the Charlotte/Winston-Salem Area in North Carolina.

Qualifications:

  • MLS or Archives Management certificate and/or equivalent experience
  • Minimum of five years of management in an archives setting
  • Business archives experience preferable
  • Strong written and oral communication skills
  • Experience with collections management
  • Knowledge of archival processing standards and procedures
  • Proficiency with collection management software, databases and database design
  • Experience with project management required
  • Knowledge of NASCAR history
  • An experienced manager with energy, commitment, discretion and sound judgment
  • An ability to lift 25 lbs

Salary: Commensurate with experience

Application Procedure:

Please send a resume; a list of no fewer than three references including names, titles, postal and e-mail addresses, and telephone numbers; and a brief, sample finding aid to the following address:

Janine St.Germain
The Winthrop Group, Inc.
37 West 39th Street, Suite 501
New York, NY 10018
www.winthropgroup.com
janine@winthropstgermain.com

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Internships and Fellowships


Suffolk County Department of Public Works

Post date: July 2, 2008

Closing date: Until filled.

Position title: Archival/Records Management Interns

The department, located at 335 Yaphank Avenue in Yaphank, is instituting new Records Management procedures including reorganization of their long-term storage area to conform to the new operating procedures. Two interns are needed to help with several aspects of this project.

Responsibilities:

Under the direct supervision of architect, Kenneth E. Phalen and Senior Clerk, Denise Kern, interns will inventory the contents of the storage area, update information in department databases, and accompany the architect and other interns on field work.

Students will report on their activity and progress to the Archivist in the County Clerk’s office, who will be their academic supervisor.

Qualifications:

Interns should be adept at the use of Microsoft Office (especially Access and Excel), willing to get dirty, and familiar with basic Record Management concepts. Familiarity with architectural and building documents, plans, and CAD is an advantage.

Salary: Unpaid, for credit opportunity.

Application Procedure:

Interested students should submit (email preferred) their resume to:
Sharon A. Pullen, Archivist
Office of the County Clerk
Historic Documents Library
310 Center Drive
Riverhead, NY 11901-3392

Phone: (631) 852-2000 extn. 700
Email: sharonpullen@suffolkcountyny.gov

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Doris Duke Charitable Foundation

Post date: April 22, 2008

Closing date: June 1, 2008

Position title: Intern, Archives and Records Management Department

Responsibilities:

Archives

The Doris Duke Charitable Foundation is seeking a temporary part-time Intern to survey, arrange, and describe historical ledgers and rare books, in accordance with Archives’ arrangement scheme. Archival Assistant will organize materials, both physically and intellectually, in the DDCF Archives. He/She will create appropriate finding aids and database records as directed.

Records Management

In addition to the archival responsibilities noted, the Intern will inventory records and apply retention rules to a discrete group of business files. Obsolete records will be physically boxed, tagged and scheduled for disposition by the Intern with guidance from the DDCF Records Manager.

The duration of the internship is three months.

Qualifications:

  • Pursuing or completed Master’s degree in Library Science, American History or related field, with concentration in Archival Management and/or Records Management;
  • Strong organizational, writing, and communication skills;
  • Strong analytical and problem-solving skills;
  • The ability to work both independently and collaboratively;
  • Knowledge of archival cataloging, records management standards and preservation standards;
  • Expertise in special objects and functional assets management computer software, preferably The Museum System (TMS);
  • Proven experience in setting priorities and carrying out projects on deadline;
  • Experience with Microsoft Office applications, relational databases, and digital imaging software;
  • The ability to move 40 lb. boxes of materials is preferred;
  • Flexibility, adaptability and a sense of humor.

Salary: $18 per hour.

Application Procedure:

Individuals interested in applying for this position will send a cover letter and resume to the Human Resources Department of the Doris Duke Management Foundation.

Mailing Address
Doris Duke Management Foundation
Human Resources Department
80 Route 206 South
Hillsborough, NJ 08844
Attn: Archives & RM Recruiter

E-Mail: HR@DDCF.org
Include “Archives & RM Recruiter” in the subject line for consideration

Fax: 908 722 2872
Attn: Archives & RM Recruiter

No phone calls please

Do not apply in person

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Association of American Medical Colleges

Post date: April 7, 2008

Closing date: Until filled.

Position title: Summer Intern

The Association of American Medical Colleges (AAMC) is looking for a Summer Intern in its archives. The AAMC and the medical schools, teaching hospitals, academic and professional societies, faculty, residents, and students we represent are committed to improving the nation's health through medical education, research, and high-quality patient care.

Responsibilities:

Working with the AAMC Archivist, the incumbent may work on a number of potential projects, including assisting with a photo project, inventorying new staff papers and backlog, and assistance in reprocessing records series, among others.

Qualifications:

Applicants must be currently enrolled in a degree program. A library science/archives or history student is preferred. Successful candidates will have strong communication skills, attention to detail, and a willingness to learn while performing projects independently, as well as working as part of a team.

Salary: This full-time (35 hrs. weekly) internship pays $10/hour and dates are flexible (May/June - August). The AAMC is within walking distance of the Foggy Bottom and Dupont Circle metro stops.

Application Procedure: Please send cover letter and resume to recruitment@aamc.org.

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How to Post A Job Here

To post a position, send the following information to the Web Master. Information will remain posted for 3 months from the post date or until the job is filled, whichever comes first. To repost a position, please send the information to the Web Master.

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Last modified: 2 July 2008

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