Special Collections in Performing Arts
Duplication of Materials
Table of Contents
Special Collections provides duplication services for both long-distance and visiting researchers. In general, a fee of $5.00 is added to duplication requests initiated by phone, FAX, e-mail, or regular mail. Duplications will not be released until payment has been received. Checks and money orders should be made payable to the " University of Maryland" and may be hand-delivered or mailed to:
Michelle Smith Performing Arts Library/SCPA
University of Maryland
2511 Clarice Smith Performing Arts Center
College Park, MD 20742
SCPA staff: 301.314.7614
Payment must be by check, cash, or money order.
Types of Duplication Requests
Photocopies
- Published Materials: On-site researchers may make copies of materials from open stacks and reference materials, including microform versions, using the public access photocopiers in the Smith Library at a fee of $0.10/copy.
- Archival, Manuscript, and Rare Book Holdings (i.e. manuscripts, correspondence, photographs): Special Collections staff make photocopies of these materials on paper printed with the University of Maryland Libraries copyright warning. Researchers may NOT make photocopies of these materials on their own initiative. Requests will be handled as promptly as possible. It may be necessary to mail photocopies to a researcher after the research visit has been completed.
The fee for photocopying completed by staff is $0.25 per page. Photocopy requests are normally limited to 200 pages a month per researcher. Individual curators may waive the 200-page limit if they determine that a request is justified and if there is sufficient staffing to complete it.
There will be a $0.75 per page surcharge for photocopy orders in excess of the 200-page per month limit. Individual curators have the discretion to waive the surcharge.
Scanning
SCPA staff routinely provides digital scans of items for patrons. Please refer to the Maryland Room's scanning policy for further information, as we follow the same guidelines. To initiate an order, a researcher must complete both a Use of Rare Books and Special Collections Agreement Form and a Digital Reproduction Agreement Form .
Personal Cameras and Scanners
Personal Cameras (Digital and Traditional): Occasionally researchers may secure permission to photograph SCPA holdings using personal cameras. This permission is granted at the discretion of the individual curators and depends both on the fragility of the items as well as any copyright considerations.
Personal Scanners: A curator or other Libraries' staff member may refuse to fulfill a request to allow researchers to scan original materials if he/she determines that such scanning would damage them, e.g., if materials are too fragile or are very large. Permission must be obtained from the collection's curator before using a personal scanner; decisions, including the number of allowable scans, will be made on an individual basis based on the condition and type of the materials, as well as any copyright considerations.
Photographic Prints
Copyright restrictions may apply.
- Campus Photo Services (CPS): SCPA staff facilitate orders completed by Campus Photo Services. CPS sets the fees for services it provides, which include taxes and shipping. The fees for individual prints from existing negatives vary depending on the size of the requested print. If a researcher requests a copy print of a photograph for which there is no existing negative, he or she will pay for the making of a copy negative to be retained by SCPA.
Audio Recordings
Before copies of copyrighted materials are made, researchers will be required to furnish written permission from the copyright holder(s). Duplication of audio recordings is provided only for items for which an existing archival master exists. If a researcher requests duplication of an audio recording for which there is no existing archival master, he or she will pay the costs associated with making an archival master to be retained by SCPA.
Duplication fees to be posted soon.
Motion Picture and Video Recordings
Requests for duplication of motion pictures and videotapes are available on a case by case basis. Fees to be posted soon.
Copyright Information
The Libraries generally do not own the copyright to materials in its collection. Unless the University is the owner of the copyright, it cannot give or deny permission to publish or otherwise distribute material in its collections. Transmission or reproduction of protected items beyond what is deemed a fair use of those items under copyright law requires the written permission of the copyright owners. It is the requester's obligation to determine if a particular use is fair and to obtain permission to engage in a use that is not fair. However, the very nature of archival materials sometimes makes it difficult, if not impossible, to determine who is the owner of copyright in such materials and what restrictions on use, if any, apply. The Libraries will furnish information it has, if any, regarding the owner of copyright and restrictions on use for particular material. It cannot and will not make any warranty or representation, express or implied, oral or in writing, that a particular use of archival material is not an infringement of any copyright or property right of any third party. It is entirely the responsibility of the requester to determine and ensure that use of material fully complies with copyright law and other possible restrictions on use.
The Libraries recognize that high-quality reproductions of copyrighted materials are characterized by attributes that make them particularly susceptible to infringing uses. For example, a primary attribute of scanned (digitized) works is the ease and speed with which that scanned material can be reproduced in print or electronic format and distributed or transmitted over networks to great numbers of recipients. Similarly, digital works can be displayed electronically at many locations at once, calling into play the exclusive right of the copyright holder to control public display. Finally, digitized works can be easily manipulated in a computer, by distorting, modifying or deleting content, or copyright ownership and other information, thereby compromising the reliability of the underlying work.
The copyright law of the United States (Title 17, U. S. Code) governs the making of photocopies or other reproductions of copyrighted material. I understand that it is entirely my responsibility to determine and ensure that use of materials fully complies with copyright law and with other possible restrictions on use.
The Libraries reserve the right to refuse to accept a request to scan material if in its judgment, fulfillment of the order would involve violation of copyright law.
Requesters must certify that they have received permission from the copyright holder when appropriate.
Citations
When citing materials in the Libraries' collections, patrons should include the following information in the citation: a copyright notice (if the copyright holder is known); acknowledgment of the photographer, if applicable; the title of the collection; and the credit line, "Special Collections in Performing Arts, University of Maryland Libraries."
For example: Joy of Song, copyright Victor Talking Machine Company 1923; Haas-Shreiner, International, photographer; MENC Historical Center; Special Collections in Performing Arts, University of Maryland Libraries.
Publication
If copies from SCPA holdings have been acquired for publication, broadcast, or other commercial use, the researcher must agree to defend, indemnify, and hold harmless the University of Maryland Libraries and the University of Maryland System, its Board of Regents, the University of Maryland, its officers, employees and agents against all claims, demands, costs, and expenses including all attorney's fees incurred by copyright infringement or any other legal or regulatory course of action arising from the use of the Libraries' SCPA holdings.
