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Budget & Business Services Office
The Libraries Merit Assessment Process
The following outlines the Libraries Merit Assessment process for awards to be distributed on July 1, 2009. As this time, the campus does not know if merit money will be available. If funding is available, the Libraries will be provided a brief window of opportunity to distribute its allocation for the coming fiscal year. In order to adequately prepare for that scenario, the Libraries must initiate its review processes well before knowing if funds will be available. Merit assessments submitted in years when no merit is allocated will be saved and considered with those received during the next year in which funding is available.
FACULTY
Regular & Contractual Faculty - The merit assessment process for regular and contractual faculty is managed by the Faculty Merit Committee. Please refer to the Faculty Merit Committee's web page for more information.
To be eligible for a merit increase, faculty must have been employed by the Libraries on or before July 1, 2008. Regular and contractual faculty must receive a merit score high enough to qualify for an allocation from the merit pool. Employees with the same merit score will receive the same percentage salary increase and the higher the merit score, the larger the percentage increase. Only regular and contractual faculty who apply for merit under the Faculty Merit Assessment & Distribution Policy are eligible for a merit increase.
Hourly Faculty - The Merit Assessment Form for Hourly Faculty, Exempt & Nonexempt Staff must be completed in order for eligible hourly faculty to receive a merit increase. To be eligible, hourly faculty must have been employed by the Libraries on or before July 1, 2008. Supervisors of eligible hourly faculty will receive an email from the Libraries Budget Office containing a list of those individuals eligible for merit. Completed assessments should be turned in to the Division's Director by February 20, 2009. The Director should complete the Merit Assessment spreadsheet and return it to the Budget Office by March 20, 2009. The Budget Office will consolidate the divisional spreadsheets for LEC to complete its Library wide review by March 27, 2009. Hourly faculty who meet expectations will receive a merit increase at the rate approved by the General Assembly.
EXEMPT STAFF
Regular & Contingent II Exempt Staff - The Merit Assessment Form for Regular and Contractual Exempt Staff must be completed in order for eligible regular and contingent II exempt staff to receive a merit increase. Supervisors of eligible regular and contingent II exempt staff will receive an email from the Libraries Budget Office containing a list of those individuals eligible for merit. Completed assessments should be turned in to the Division's Director by February 20, 2009. The Director should complete the Merit Assessment spreadsheet and return it to the Budget Office by March 20, 2009. The Budget Office will consolidate the divisional spreadsheets for LEC to complete its Library wide review and ranking by March 27, 2009.
To be eligible for a merit increase, exempt staff must have been employed by the Libraries on or before July 1, 2008. Regular and contingent II exempt staff must receive a merit score high enough to qualify for an allocation from the merit pool. Employees with the same merit score will receive the same percentage salary increase and the higher the merit score, the larger the percentage increase.
Contingent I Exempt Staff - The Merit Assessment Form for Hourly Faculty, Exempt & Nonexempt Staff must be completed in order for eligible contingent I exempt staff to receive a merit increase. To be eligible, contingent I exempt staff must have been employed by the Libraries on or before July 1, 2008. Supervisors of eligible contingent I exempt staff will receive an email from the Libraries Budget Office containing a list of those individuals eligible for merit. Completed assessments should be turned in to the Division's Director by February 20, 2009. The Director should complete the Merit Assessment spreadsheet and return it to the Budget Office by March 20, 2009. The Budget Office will consolidate the divisional spreadsheets for LEC to complete its Library wide review by March 27, 2009. Contingent I exempt staff who meet expectations will receive a merit increase at the rate approved by the General Assembly.
NONEXEMPT STAFF
Regular & Contingent II Nonexempt Staff - Merit for regular and contingent II nonexempt staff is tied to the PRD process. No separate merit assessment is required for regular and contingent II nonexempt staff. Eligible regular and contingent II nonexempt staff who meet expectations on the PRD will receive a merit increase. For more information on the PRD process, please refer to the Libraries' PRD web page.
Nonexempt regular staff on initial probation on July 1, 2009 are not eligible for merit. Contingent II nonexempt staff must have been employed by the Libraries on or before January 1, 2009 to be eligible for a merit increase. All eligible nonexempt staff who meet expectations on the PRD will receive a merit increase at the rate approved by the General Assembly.
Contingent I Nonexempt Staff - The Merit Assessment Form for Hourly Faculty, Exempt & Nonexempt Staff must be completed in order for eligible contingent I nonexempt staff to receive a merit increase. To be eligible, contingent I nonexempt staff must have been employed by the Libraries on or before January 1, 2009. Supervisors of eligible contingent I nonexempt staff will receive an email from the Libraries Budget Office containing a list of those individuals eligible for merit. Completed assessments should be turned in to the Division's Director by February 20, 2009. The Director should complete the Merit Assessment spreadsheet and return it to the Budget Office by March 20, 2009. The Budget Office will consolidate the divisional spreadsheets for LEC to complete its Library wide review by March 27, 2009. Contingent I nonexempt staff who meet expectations will receive a merit increase at the rate approved by the General Assembly.
