ISSUING OF KEYS
1. Purpose
To explain to library employees the procedure for key issue and lock changes.
2. General Information
Keys and card key access are ordered from Facilities and Services by written (e-mail) request. All key orders, access to card readers and lock change requests are to be made by Directors, Department Heads or Unit Heads.
3. Processing
Keys are issued approximately seven days after receipt of request. Lock changes are completed within a two-week period after work order have been submitted. A key lock change can be processed in one day on an emergency basis.
4. Types of Keys Available
Master
Submaster
Off Master (0200) Secure-limited access: Facilities Management personnel can sign out the keys to 0200 series locks from Work Control. They do not carry them. -- For the highest level security areas keys can be obtained from building security only in emergency situations floods, etc.
Entrance
Individual
5. Miscellaneous
Desk keys, file cabinet keys, etc., can also be obtained through Facilities and Services by written request. These requests may be made directly by all library staff.
6. Lost Keys
University keys which are lost should be reported immediately by telephone and/or in writing to the Facilities and Services Manager.
7. Staff members must surrender their keys at the time of their exit interview, or change of office, to the Libraries' Facilities and Services Office.
ADMINISTRATIVE MEMO # 5
Effective February 20, 1989Revised November 17th, 2005
Suggested revisions to any Administrative Memo should be addressed to the Director for Planning & Administrative Services.
