Approvals Required
Divisional Director approval is required for all Travel Requests. For professional travel, training & staff development, the Director is simply authorizing the activity. For administrative travel, training & staff development, the Director's approval not only authorizes the activity but approves the amount as well. Director approval is required even for "no-cost" Travel Requests. If LEC approval is required for administrative travel, training & staff development, the Director's approval indicates that s/he has obtained LEC approval. The Director indicates approval by sending the Travel Request to the Libraries' Departmental Approving authorities (Denise Wright, primary approver and Jane Williams, backup approver). The Travel Request should be sent to both Denise Wright and Jane Williams, so that if one is not available, the other can approve it.
The travel office must have on file the signatures of those people from the Libraries who are the Departmental Approving authorities for Travel Requests and Expense Statements. The Travel Authorization form can be obtained at http://www.dbs.umd.edu/travel/pdfs/TravAuth3.pdf if changes are required.
If a Travel Request has been approved by the Director, the Expense Statement does not need to be approved by the Director. The Expense Statement should be sent directly to the Libraries' Travel Approval Authorties listed above.
Travel Requests and Expense Statements for the Dean must be approved by Rod Richardson in Academic Affairs. The forms should be sent to the Libraries' Travel Approval Authorities, who will send the forms to Rod Richardson for approval.
Travel, training & staff development expenditures paid through the purchasing card, purchase order or internal service request should follow the approval procedures for those methods of payment. See your Divisional Administrative Assistant or the Libraries Procurement Coordinator for details.
Travel, training & staff development expenditures paid through the travel card require Director approval. See the section Travel Card for additional information.
This Handbook is for the use of UM Libraries staff only. All others should contact the University of Maryland Travel Services Office.
