Appendix A
University of Maryland Libraries
Project Advisory Team on Gifts to the Collections
Comparison of Policies and Procedures with Peer Institutions
(Univ. of California at Berkeley, Univ. of California at Los Angeles, Univ. of Illinois at Urbana-Champaign, Univ. of Michigan, Univ. of North Carolina at Chapel Hill) based on review of Web sites and follow-up queries, Aug.-Oct. 2002
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VI. Gift Materials Desired |
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UCB |
Specialized
collections; recently published scholarly monographs in subjects collected by
the Library; and additional copies of high-use items. |
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UMich |
Recently
published scholarly monographs in subjects collected by the Library;
well-preserved copied of older works that will fill gaps in the historic
collections; specialized material including technical reports, foreign
language publications, rare books and special editions of known works; and
primary source material (e.g., manuscripts, archives and correspondence) that
further the research and instructional mission of the University. |
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UNC-CH |
Material
that may be added to its collections or sold in the Friends of the Library
book sale to support library services and acquisitions. |
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VII. Gift Materials not Desired or not Accepted |
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UCB |
Outdated
textbooks, duplicate copies of rarely used items, materials in poor physical
conditions, or most journals |
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UCLA |
Usually
accept journals only if less than 3 years old |
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UI-UC |
Do
not add items that are in poor physical condition; off-prints of journal
articles or book chapters; programs for conferences that list only dates,
times and speakers, but that do not include the papers presented or the
abstracts of papers; and other similar materials. Other materials that should receive careful consideration
include outdated textbooks, mass-market paperbacks, and duplicate copies of
items already owned. Preservation,
cataloging and space issues must be taken into account. |
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UMich |
Textbooks,
popular trade paperbacks, popular magazines, scattered or single issues of
periodicals, material sin poor condition, titles the Library already owns
(unless in high use or otherwise special edition), outdated, superseded
titles |
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UNC-CH |
Rarely
accepts journals or other subscription items. Reviews the offer of such materials on a case-by-case basis. |
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VIII. Disposition of Gift Materials not Added to Collections |
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UCB |
May
be sent to other academic libraries or sold in the Library Bookstore. |
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UCLA |
May
be sold in the Gifts bookshop |
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UI-UC |
May
be placed in the library book sale, sold to dealers, shared with other state university
libraries, or otherwise disposed of. |
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UMich |
May
be exchanged with other libraries throughout the world to obtain important
materials otherwise unavailable, or sold in the Book Sale Room in Hatcher
Library |
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UNC-CH |
Book
sale sponsored by Friends of the Library |
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IX. Book Sales and Proceeds |
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UCB |
The
Library Bookstore maintains a stock of about 5,000 scholarly and general
interest books. These books include
withdrawals from all parts of the University collections, as well as those
portions of gift collections that duplicate titles already owned by the
Library. Proceeds of the sale are
used to purchase new or replacement titles for the collections and to repair
or otherwise conserve irreplaceable volumes. The
Library Bookstore is located in Room 123 Doe Library. Hours:
11:00 a.m. – 2:00 p.m. Monday – Thursday. The Bookstore produces occasional catalogs of scholarly and
special-interest books. |
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UCLA |
Gifts
bookshop on second floor of the Charles E. Young Research Library. Hours: Tuesdays, Wednesdays and Thursdays
10:00 a.m. to 4:00 p.m. Closed during
finals week and intersessions. New
& used books for sale in:
anthropology • archaeology • art & architecture • children's books
• computer science • education • fiction-folklore-poetry • foreign languages
• geography • history • linguistics • literary criticism •management • math •
mystery & suspense • music • philosophy • political science • psychology
• reference
• religion • science • sociology • theater • travel. “We
carry maps, musical scores, postcards and a large collection of paperbacks. Individual
titles are not inventoried; inquiries regarding specific titles cannot be
accommodated.” |
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UI-UC |
The
Library’s annual book sale will be held on October 27-28(2000) in the Charles
and Millicent Marshall Library Gallery (east foyer). Proceeds will be used to
benefit the Library’s
collections. [no other mention of
book sale found on Web site.] |
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UMich |
Book
Sale Room in the Hatcher Library.
“Income from book sales is used to purchase needed materials for the
general collections or otherwise used for the University’s benefit and
goodwill, in accordance with established procedures.” |
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UNC-CH |
Annual
Friends of the Library book sale.
“Proceeds from the book sale help build the libraries’ endowment.” |
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X. Organizational Placement of Gifts-in-Kind (or Gifts and Exchange) Program |
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UCB |
Unit
of the Technical Services Department |
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UI-UC |
Office
of Collections |
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UMich |
Acquisitions |
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UNC-CH |
Acquisitions
Department |
Appendix B
FOCUS GROUP QUESTIONS
Curators
¨
How do you find
potential donors?
¨
How do you find
potential donors?
¨
How frequently do you work directly with donors to
accept gift(s) or collections? - often, occasionally, seldom?
¨
What factors influence your decision to accept a
gift(s) or a gift collection?
¨
If you receive gifts personally or at your library, do
you report their receipt to the GIK office? If not, why not?
¨
What criteria would you recommend be included in a
gifts selection policy?
¨
What are your issues/concerns about the gifts-in-kind
program, including processing?
¨ Have you considered the cost of processing gifts in relation to their value?
Selectors
¨ How important are gifts-in-kind to the specific subject collection(s) for which you are responsible?
¨ What factors influence your decision to accept a gift(s) or a gift collection? – UM collection policies, preservation, etc.
¨ If you receive gifts personally or at your library, do you report their receipt to the GIK office? If not, why not?
¨ Have you worked directly with donors to accept gift(s) or collections? – often, occasionally, seldom?
¨ What are your issues/concerns about the gifts-in-kind program, including processing?
¨ What criteria would you recommend be included in a gifts selection policy?
¨ When accepting gifts do you consider possible book sale items?
¨ Have you considered the cost of processing gifts in relation to their value?
Technical Services
¨ What are your issues/concerns about gift processing?
¨ How do you work with selectors when processing gifts?
¨ How important is gift processing to your workload?
¨ What suggestions would you make to improve/change gift processing?
¨ What criteria would you recommend be included in a gifts selection policy?
Development Group
¨ Are you familiar with the information provided potential gifts-in-kind donors? Is there anything that needs to be included?
¨ How frequently do you work directly with selectors and/or donors to accept gift(s) or collections? Often, occasionally, seldom?
¨ What are your issues/concerns about the gifts-in-kind program?
¨ What are your issues/concerns about gifts processing?
¨ What criteria would you recommend to be included in a gifts selection policy?
¨ Have you considered the cost of processing gifts in relation to their value?
¨ What is the role/purpose of the GIK Office within the library system and with respect to the Development program?
