Minutes for the SIRS meeting of November 13, 2002

Present:  Garber, Laguerre, Mattlege, Roberts, Stefany (facilitating),
Todd (recording), Yocco, Zeliff

1.      Round Robin.
Posting and distributing signs in the Library.  Debbie reviewed the
Library's policy on posting and distributing signs/leaflets within the
Library.  This information is formally covered in Library
Administrative Memo number #38 which is on the Libraries' Web page.

Theft warning leaflet.  Michael reported on yet another personal
property theft on McKeldin 1st floor.  Evelyn passed around the "If I
were a thief, your belongs would me mine…" notice that we will take
the effort to leave on top of unattended personal belongings in the
Electronic Research area.  Service Plus staff, students, and rovers
will attempt to patrol hourly and distribute these notices over the
next couple of weeks as a public awareness service.  Alan suggested
and we agreed that the phrase "Courtesy of the Library" will be added
to the next edition of the notice.

Service Plus staff on Saturday.  Evelyn announced that with the
departure of Mary Winker, Service Plus staff will be covering her
hours.  Cindy will pick up Mary's SIRS related Web work.  Staff will
be covering Mary's desk hours.  Staff will NOT be in the building for
all of the Saturday hours that Mary was working; they will be covering
her 5 pm-8 pm desk coverage.

Special Events room microphone was reported as missing this morning.

Signage for Christmas-New Year's Day closure.  Debbie recommended and
SIRS agreed that it is important that we announce ASAP the fact that
we'll be closed the week between Christmas and New Years.  Cindy will
pass that recommendation on for SIRS.

2.      Desk Schedule for exam week and the end of December.  We agreed
that from December 16-December 24 librarians will provide single
coverage on the desk.  Shifts will be allocated to the coverage teams
in accordance with the formula allocation.  We will follow the same
pattern as last year:  9 am-9 pm Monday December 16-Thursday December
19; 9 am-4 pm Friday December 20; 10 am-5 pm Saturday the 21st; noon-5
pm Sunday the 22nd; 9 am-5 pm Monday-Tuesday December 23-24.  Cindy
will draft the shift allocations.

3.      Desk Schedule for January.  Even though we have not yet seen
the
January schedule, we agreed to the basic scheduling pattern that we
followed last year.  Librarians will provide single coverage 9 am-6 pm
Monday-Thursday, 9 am-4  pm Friday, and usual hours on weekends.
Shifts will be allocated to the coverage teams in accordance with the
formula allocation. We agreed that January weekend shifts will count
toward the Spring semester weekend shifts/person count.

4.      Computers in the stacks. We discussed the workstations that are
being installed in the McKeldin stacks.  Cindy reported that she spoke
with the HelpDesk and found that there are no plans to set up those
computers print, and that if we chose to do so, we could recommend
that change.  After discussing pros and cons, we decided to recommend
that those workstations be networked to print down at the 1st floor
Service Plus printers. Cindy will pass this recommendation on to Chris
Bunn and will try to find out whether Word readers and Notepad are
enabled on those computers.  SIRS is also concerned about signage and
troubleshooting for those workstations.  Once the computerscape is
stable, Cindy will pursue the matter of signage.

5.  November 27th meeting is cancelled.