SIRS Meeting Minutes
4-10-02

Present:  O. Chadley, B. Garber, R. Laguerre, A. Mattlage,
Y. Norris-Gonzalez, E. Roberts, C. Todd, S. Van Sant, M.
Winker, E. Yocco, M. Zeliff,

Topic 1:  Agenda

S. Van Sant requested that SIRS discuss updating the
locations of resources listed on the Web page.  C. Todd
suggested that this be done in the summer concurrent with
the normally scheduled revision.  It was agreed.  The
agenda was approved.

Topic 2:  Comments on the P4P wording.

O. Chadley led a brief discussion of the responses he
collected regarding the proposed wording.  Concern was
raised regarding the privacy of patrons asked to type their
names to identify the print job.  It was decided that this
was not a significant enough concern to merit altering the
following wording, which was then adopted.

First Prompt:  "Please type in your name."

Second Prompt:  "Please type in a word or words
to identify this print job."

Topic 3:  Special Check Out Procedures

McKeldin Special Permission Loans procedures (from
Circulation) was distributed.

Topic 4:  Construction Update

C. Todd reported on the progress of the new Info Desk.  The
construction is going quickly and may be finished before
the projected 4 weeks.  SPIT and the PR Team are beginning
to plan a celebration of the McKeldin renovation.  this is
tentatively planned for the beginning of the Fall Semester.

A discussion ensued regarding the holding of periodicals at
the Info Desk.  Circ will not hold items which they do not
circulate.  It was agreed that items would be held at the
Information Desk only in very rare instances, e.g., when
patrons have been inconvenienced by poor service (a VERY
rare occurence, indeed!)  Items will be held for no more
than 24 hours.  C. Todd will explore the creation of forms
to track held items.

Topic 5:  Summer Schedule

The Team discussed staffing levels for the Summer.  It
was agreed that the staffing levels that were in effect for
Summer last year will be used this year.  A sign up sheet
will be posted for weekends and commencement week.  This
will be done once the University's schedule is published.

Round Robin:

Y. Norris-Gonzalez asked a number of questions regarding
the new print system.  Terrapin Express accounts are
created by the VTS machines.  Faculty/Staff cards are not
yet working.  To get a "master" copying card, units will
need to talk with Mark Wilkerson.  Handicapped patrons are
complaining about the location of the card readers for the
photocopiers.  These complaints should be passed on in
writing to Mark Wilkerson, cc-ing C. Todd.

C. Todd announced that a higher than usual personal theft
rate is plaguing McKeldin.  It was agreed that the text on
Pay for Print system should warn patrons not to leave their
valuables behind when picking up their print jobs and that
jobs are held in the queue for two hours after the print
job is sent.

A discussion ensued about personal safety in McKeldin,
particularly in women's restrooms.  Some concern was
expressed about deadbolts in the doors.

Future Agenda:

We will discuss special permission loans with the aim of
rewriting our policies and procedures.  We will also
discuss procedures related to the new SIRS desk.

Alan Mattlage, Note Taker

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Alan Mattlage
Reference/Instruction Librarian
Arts and Humanities Team
5101D McKeldin Library
University of Maryland
College Park, MD  20742

(301) 314-1320
am215@umail.umd.edu