SIRS  Minutes
May 8, 2002 Meeting

Facilitator: Evelyn Yocco
Note Taker: Otis Chadley

Present: O. Chadley, B. Garber, A. Mattlage,
Y. Norris-Gonzalez, E. Roberts, D. Stefany
E. Yocco, M. Zeliff

Topic 1:  Pharos Print Prompts

O. Chadley reported that a forthcoming software
upgrade by ITD will reduce the two print prompts
to a single screen. All previously proposed language
will be maintained with one prompt. An example of
the single prompt is found on PC #61, located in
the Electronic Research area of McKeldin Library.

ITD has advised SIRS to convey future computer matters,
requests etc. to Chris Bunn.  Chris will communicate our
concerns to ITD.

SIRS will suggest additional language be included in the
upcoming Pharos print prompt.  We propose: "Print job
expires after two hours. Do not leave valuables unattended."
Hopefully, this additional language will indicate to PC users
that there's no rush to pick-up print jobs, and to take their
personal items with them.

A. Mattlage suggested that a message such as, "job sent"
be displayed by Pharos, once the print job has been
transmitted to the print station.  O. Chadley will
communicate SIRS computer suggestions to Chris Bunn.

Topic 2:  Location of Supplies at the Information Desk

O. Chadley conveyed the concerns of Social Sciences Team
members, regarding relocating supplies (hole puncher,
scissors, etc.) to an alternative location.  The concern
is, during very busy times, the Information Desk will become
congested and noisy.  SIRS agreed with this assessment.
C. Todd will delay action on this matter a few weeks, until
we can adequately assess the traffic flow near the new
Information Desk.

Topic 3:  Location of Library Guides

M. Winker was unavailable to discuss this matter.  Therefore,
SIRS decided to delay making any decisions on the topic, and
simply made suggestions. A. Mattlage proposed we put library
guides in the racks near the Information Desk, such as in the
rack facing the desk.

Topic 4:  Phone Numbers at New Information Desk

C. Todd is opposed to taping phone numbers on nearby pillars,
in the Information Desk area. Keeping the area tidy is important.
A list of relevant phone numbers are now posted in clear plastic
holders, on the Information Desk.

Topic 5:  Special Permission Slips

This topic will be discussed at a later date.

Topic 6:  Upcoming Desk Shifts for Librarians

After a brief discussion by B. Garber and A. Mattlage, SIRS
group agreed that "on-call" will mean you are available to
work at any time during the course of a shift.  "Back-up"
will imply that you check to assure desk coverage is present.
There will be librarians on-call during the week of finals, and
back-up scheduling will be in effect during the week of Memorial
Day. Scheduling for July 5th was tabled, until the next SIRS meeting.

Topic 7:  Lost and Found

D. Stefany will pursue this issue at the next SAG meeting.  Stay
tuned.

Future Agenda Items:

1. Guidelines for public use of PCs and software
    (i.e. PowerPoint etc.), behind the Information Desk

2.  Relocation of supplies (i.e. scissors, hole puncher etc.)

3.  Usefulness of small desk behind Information Desk

4.  Location for Instruction Schedule Board

5.  Special Permission Slips

6.  Location of Library User Guides