SIRS Meeting
July 24, 2002

Present: Otis Chadley (facilitator), Bob Garber
(notetaker), Alan Mattlage, Yahaira Norris-Gonzalez,
Beth Roberts, Debbi Stafany, Cindy Todd, Susanna
Van Sant, Mary Winker

1). SIRS talked about special permission loans. For
    the SIRS desk this involves the loaning of reference
    materials. Cindy proposed that reference librarians
    continue to give permission (or not) and fill out
    forms, but the material would be checked out at the
    circulation desk. This would make sure the borrower
    is an accredited borrower and allow for charging fines
    for overdue material. We supported this proposal. At a
    future meeting we will discuss the loaning of bound
    periodicals and MCK STACK non-circ materials.

2). We discussed the management of our own meetings. Now
    that Cindy is taking charge of producing an agenda for
    each meeting, we decided to keep rotating the meeting
    roles. We also like the idea of having an evaluation
    at the end of a meeting. Alan has agreed to coach us
    in the art of facilitation.

3). A proposal had been made that a centralized summertime
    "on-leave" calendar be kept for the SIRS desk staff.
    We suggest rather that staff put up to date information
    on their voice mail messages and that desk staff call
    to find out about people's availability.

4). Mary and Susanna will send out an email questionaire to
    see which GUIDES staff would like to continue having in
    PRINT. They are all available electronically.

5). Round Robin:

    a). Debbi talked about Lost & Found procedures.
    b). Susanna will now attend meetings only when
        Alan cannot.
    c). Cindy asked that when one enters a class session
        into Corporate Time--please add the instructor's
        name.

next meeting; August 14

Future agenda items:

circulation of bound periodicals
circulation of MCK STACK non-circ materials
Alan--facilitation coaching
printed guide survey--results

----------------------
Robert Garber
4109 McKeldin Library
University of Maryland
College Park, MD  20742
301-405-9281
rg100@umail.umd.edu