SIRS meeting September 5, 2001

Present: Robin Whitt, Marian Burright(For Barbara N.C.), Mary Winker, Susanna Van Sant, Eric Lindquist, Otis Chadley (for Bob Garber) Travis Johnson, Evelyn Yocco and Debbi Stephanie.

Facilitator: Eric Lindquist 
Timekeeper: Otis Chadley
Notetaker: Evelyn Yocco


1. Discussion of the best practices handbook

    Sue Baughman will not be able to attend our next meeting and she is not sure if she will be able to attend the following meeting.  We decided to distribute the handbook as soon as it is ready even though we have not met with Sue.  
   Robin discussed her update of the Procedures  and showed two examples of how it could look as a handbook. Everyone liked the booklet best.
    Susanna will rewrite the section on Reference Reserves
    Evelyn will rewrite the section on Loaning Headphones.
    Evelyn will rewrite the section on Core Staff Absences.
    We discussed the Solo Librarian and Core Staff desk assignments.  Solo librarians and Core Staff cannot be on call.  However Core staff can be replaced by Graduate Students and may take breaks when working long shifts.  Robin will rewrite the desk staffing procedures.

2. Discussion of Annual Report

   We discussed Cindy's request for accomplishments to be included in the annual report.  We could only come up with the Morton Report, weeding and making plans to move and the Best Practices work that we have done.  We were encouraged to Email Cindy with any other items.

3. Discussion of moving the Reference Atlas Collection 

   It was felt that we should keep a few of our Atlas' in the Reference collection.  Susanna will write to Cindy with this counterproposal.

4. Discussion of summer on call

   Everyone agreed that the "on call" Librarian worked well.  Susanna, Eric and Travis thought that maybe next time people should be given a number of on call hours that they must sign for.

5. Round Robin

Debbi said that a business professor sent students to McKeldin with a list of books that we do not own.  Debbi will report this information to Zaida and Lily.

Evelyn stated that there are several new students that have been hired for the fall semester.  The new students are still in training.

Marianne asked if the UMUC librarian could write her hours on the white board.  Mary Winker will remind Betina (the UMUC librarian) to sign in on the white board when she is here.


LEFT FOR NEXT MEETING 

1. Update on rovers (Stanek)
2. Meeting roles schedule (Stanek)
3. Big ticket process and reference (Moreton)


Pending agenda items
1. telephone survey in Dec, and Feb.
2. rethinking the special circulation process
3. serving the public during the Info Desk reconstruction process (probably during end of Dec. or Jan.)
4. ramifications of journal collection move to movable shelving
5. rover project - expansion of project to service sights outside of McKeldin creates allocation issues:  Stan agreed to send out an invitation to all staff to rove.
6. How to encourage Service Plus staff to serve patrons in expanded part of Reference room
7. Move of MS-Word print-only station from SP desk to reference room; REMINDER -staff should not assist patrons in document formatting and should allow only minimal editing
8. Patron email stations - locations, etc.
9. Desk staffing
10. Guides-should we keep them in print and on colored paper?