MAURER LIBRARY PROCESSING INSTRUCTIONS

(4/13/99; rev. 9/1/99)

• WORKFLOW
  1. Items are delivered to McKeldin by the Facilities staff. Boxes or cartons are to be directed to the Head of Cataloging’s attention. Received items will be given to designated Rapid Cataloging staff with the understanding that the processing turnaround time is expected to be a maximum of one week and that processing of these titles is to be of the highest priority. Items are to be retained in the boxes in which they were shipped until processing commences, at which point they are to be removed to well-marked book carts. The cataloging staff person responsible for that shipment is also responsible for shepherding the materials expeditiously through End Processing. Books are to be kept on the specially marked book carts during the labeling process and should be worked on by either the End Processing Unit supervisor or her permanent staff (not students). Books should not sit in End Processing long and should be returned to the appropriate Rapid Cataloger within hours of receipt. Do not leave trucks with Maurer materials out in the open at the end of the day; instead, wheel them into the TSD office for safekeeping until the next morning. The Rapid Cataloger will then check End Processing’s work and see that the materials are boxed up and made ready for shipment back to the Maurer Library. The Facilities staff will transport items back to the Maurer Library.

  2. Books will eventually come to McKeldin with bookplates, once the bookplates have been designed and printed. Until that time, materials can be identified by the ownership stamp on the title page, which bears the Academy of Leadership’s former name of “Center for Political Leadership and Participation”.

  3. Cataloging of this collection is to be on-going, as items are purchased or gift collections are received by the Maurer Library. At this time, the collection consists primarily of books (mostly added copies), one current subscription (two more may soon be added), approximately 20 videotapes, and two vertical file collections which will require only collection-level cataloging by the Cataloging staff. Videotapes, periodicals and books will be interfiled in call number order and all items will be non-circulating.

• PROCESSING PROCEDURES
  1. Turnaround time for processing: One week from receipt of shipment until time shipment is returned to Maurer Library.

  2. Pull & discard any orange circulation cards. These are usually in a pocket located in the inside back cover of the book.

  3. Branch/location/media codes: Branch: MAURER (all caps)
     Location: Stacks or Ref (use “stacks” for all items unless otherwise instructed)
     Media codes: MON* or SER* (all materials are non-circulating)
     

  4. Barcode: Standard UMCP barcodes will be used. Place one single?backed barcode centered on inside of back cover, 1/4 inch from top edge. Avoid placing barcodes over information on the piece. This barcode placement applies to both hard covers and paperbacks.

  5. Jackets: Leave with book. Do not discard.

  6. Special handling slips: No, these are not to be used.

  7. Bookplates: Yes, sent with books once the bookplates are designed and printed. Bookplates should normally be squarely centered on the inside front cover, unless doing so would cause information to be covered. Here is the appropriate tree for placing a bookplate, should one or more pages contain information which can’t be covered:
     
     1. Inside front cover
     2. Front fly-leaf (facing inside front cover)
     3. Verso of front fly-leaf
     4. Inside rear cover
     5. Back fly-leaf (facing inside rear cover)
     6. Verso of rear fly-leaf

     If none of these areas are suitable for plating, then a supervisor will decide where the bookplate should be placed. For titles in Hebrew, Yiddish, Japanese, Chinese, Korean and certain other languages, bookplates should face the rear title page and the bookplate placement tree should be reversed appropriately.

  8. Folio/Oversize designations?: No. Maurer Library bookcases have adjustable shelves which can easily accommodate very large items. Ignore standard definitions for folio and oversize, even if other branch copies carry these designations. The folio/oversize designation will have to be edited out of the VICTOR item holdings screen since this is automatically system-generated from the 300$c tag in the bibliographic record.

  9. 599 tag?: No

  10. 949 tag? Normally not. Most of the items will be added copies which only require item holdings on VICTOR. Any items requiring OCLC work will, of course, receive 949 tags, as well as 950 tags.

  11. Statistics: Add to “MAURER” category on statistics sheet as collection statistics, not workload statistics.

  12. Call number: The branch code MAURER appears in all caps. Do not use location STACKS on call number label. Example:
      

      MAURER
      HD
      6052
      .W555
      1998
      

  13. Labels: Items over 7/8" thick receive spine label for the call number. For books too thin for spine labels or where significant information would be covered, labels should be placed on the front cover. If jacketed, two labels should be generated-- one for the book and one for the jacket. Foil-backed labels with protectors are to be used on both the book and jacket. Videos and individual periodical issues are to receive the same treatment as books.

  14. Ownership stamp?: No. Do not mark through any existing stamps however.

  15. Date due slip? No. These are not needed as the collection is completely non-circulating.

  16. Non-circulating stamp/label? No, do not use these.

  17. Security strip:? Yes, do use tattle-tape.

  18. Binding?: No, books and periodical issues will not be bound.

  19. Pambind?: No. Send materials back as shipped, other than standard processing (i.e., labels, barcodes, tattletape, etc.)

  20. Loose pages & minor repairs?: Send to Preservation. Set problematic materials aside and notify Head of Cataloging for further instructions.

  21. Problem materials: Set aside and notify Head of Cataloging for further instructions.

• END PROCESSING
  1. Rapid Cataloging staff is responsible for maintaining Maurer titles on a specially-marked book cart. Do not send book cart over to End Processing for labeling and stripping until staff there are ready to work on truck immediately. Book cart should be returned to Rapid Cataloging once completed (Rapid Cataloging staff are responsible for seeing that this is done.) Permanent End Processing staff members only are to work on these materials. Do not leave trucks with Maurer materials out in the open at the end of the day; instead, wheel them into the TSD office for safekeeping until the next morning.

  2. Processing instructions is included in the information above.

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