USMAI Marcive Forum meetings were held
Date: Friday, January 30th and Thursday, February 5th
Time: 10am to noon
Place: Special Events Room (Rm 6137), McKeldin Library, College Park
The purpose of the meetings was to discuss consortial processing of federal documents in catalogusmai, addressing issues such as the tasks that the MARCIVE loader performs, best practices for record maintenance (i.e., record merging, record deletion and revision), URL management, and other matters. Participation was not limited to usmai institutions with MARCIVE profiles but was open to all interested usmai technical services and government documents staff.
The agenda was as follows:
| 10:00 | | Welcome and Review of Agenda
Summary of what we hope to accomplish | | Ruschoff |
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10:05 | | Loads and Load Reports
Description of what has loaded, and how clean-up affects daily reports | | Vikor | |
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10:30 | | Post Load Clean-up & Best Practices
Explanation of current procedures
and a discussion of best practices | | Klair/Schill |
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11:00 | | Policy Issues
URL management; choice of serial records | | |
| 11:30 | | Future Loads
What will be loaded when | | Vikor/Kim |
| 11:40 | | Wrap-up
Summary of meeting outcomes and next steps | | Ruschoff |
12:00 | | Adjourn | | |
The following participated:
| January 30th | February 5th |
| SU—Judy Fischer & 3 staff members (SSC) | UMES—Marvella Rounds & Martha Zimmerman |
| HSHSL—Jane Murray & Wilma Bass | UMLL—Bill Sleeman (LUM) |
| MSU— Charlotte Sloan (MSU) | UB—Ted Kruse (BAL) |
| UBLL--Clement Lau & Pat Behles | CEES—Kathy Heil |
| UMCP—John Schalow, Gordana Ruth, Carlen Ruschoff, Arlene Klair, Cheryl Schill, Marlene Vikor & Young Kim (ITD) | UMCP—Marianne Ryan, Ashley Ecklund, Michael Fry, Anne Young, Jeanne Baker, Donna Costa Leonard, Carlen Ruschoff, Arlene Klair, Cheryl Schill, Marlene Vikor |
| | STM--Kat Ryner |
| | TU—Bev Butler & Karen Fulton |
| | UMBC— Janet Lee-Smeltzer, Ping Xu, Michael Romary, & Peggy Major (MUB) |
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Questions and comments from the MARCIVE meetings
| January 30th | February 5th |
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Do other libraries want the requested weekly report of items with IPS of IP for cleanup following SLS loads? Yes: Morgan & CP No: Salisbury
- a non-depository institution is processing a federal documents title and finds no bib is in catalogusmai, what to do? Wait for MARCIVE load?
- XPT flag deferral – HSHSL interested – this would allow non profiled institutions to add XPT flag on SLS record and wait for full record loads to drive holdings up to OCLC
- Temp records with long lives—how resolved?
- Generating HOLs for remote resources in MARCIVE loads for non-profiled institutions—possible?
- What’s included in MARCIVE change records?
- When government documents become entirely e-resources, will we need to add bibs to catalogusmai?
- 3gov@itd.umd.edu maintained by Young Kim & usmai staff interested in MARCIVE questions should subscribe
- Speed up load of outstanding full mono loads? Followed immediately by load of changed records? (specs needed) If all outstanding monos were loaded, Cheryl could provide updates to 3gov as she completes each month’s load cleanup
- XPT deletes mechanism could be useful in MARCIVE load processing
- 3gov institutions need to coordinate with Cataloging Policy Committee
- Put docs from meeting on Web
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- Non-depository libraries may overlay sls records as the 035 tmp number is protected
- Usmai institutions may submit federal documents URL correction or record resolution requests to tsd-help@umd.edu
- Load change records before loading full serial records
- Serial change records are in separate files from mono change records
- UMBC, UB, UMLL not interested in looking at a weekly report of items with IPS unchanged from IP
- We need list of what has been loaded previously from the MARCIVE Archive file; put on Web for all to see
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