Preservation Need Survey Form
This survey is intended to provide information to the Preservation Committee about the most urgent preservation problems throughout UM Libraries. To facilitate the prioritization process, we request that each survey form address one type of preservation action. Thus, if there is a large collection that needs more than one preservation action, please complete a separate form for each type of preservation action.Library/Department:
Name of Collection:
Brief Description of the collection: (subject content, date range, format of materials)
Importance of the collection: (including its relationship to other UM holdings, and/or to holdings in other institutions)
Who uses the collection?
Current or anticipated level of use of the items needing attention:
Current level of intellectual access to the items needing attention: (Cataloging, indexing, etc.)
How many items need the preservation action?
Please describe the condition of the items needing preservation action:
If digitization is the action requested, what is status of the collections related to copyright?
Donor agreement affecting preservation action:
Outside funding available or requested:
Preservation action needed: (Please check appropriate box)
| Condition assessment or action survey | This is the first step if the collection includes a variety of condition problems or if it is not clear what preservation action is needed | |
| Boxes or other protective enclosures | To stabilize materials for storage if the items can be safely handled without further treatment | |
| Conservation treatment | To stabilize materials for storage, handling, and/or exhibit. This is a "high end" treatment usually reserved for the most valuable collections | |
| Microfilming | To preserve and make accessible intellectual content of brittle materials | |
| Cleaning | A first step for materials that cannot be handled or added to collections because of dirt, mold, or other contamination | |
| Deacidification | For important collections that are acidic but not yet brittle | |
| Digitization | Reformat analogue objects for digital delivery | |
| Other |
