Technical Services Program Review
Blue Ribbon Committee
Preservation and Bindery Focused Discussions
January 30, 2001
How non-TSD colleagues utilize Preservation and Bindery services:
- Will take materials to the Preservation Department. I’m not always sure where to leave the materials and perhaps marking areas would be helpful.
- Take or send materials to Preservation.
Issues of interest or concern:
- Would like to see more written instructions or documentation as opposed to oral directions when submitting materials to Preservation. Things sometimes get mixed-up.
- Would like to see more consistency especially in the placement of bar codes.
- There is a large back log of materials needing preservation attention in Government Documents and EPSL.
What Preservation and Bindery does well:
- Staff will call back if they have questions about items. Staff are helpful and will talk to you even if the question is not directly related to that person’s area. Staff can direct you to the right area.
- If a patron has a request to see a particular issue of a journal, Bindery staff will locate it for staff (if still in the building). Patrons and staff appreciate this especially if the issue cannot be located online.
- Preservation staff are willing to compromise and negotiate about what should happen to an item. They are more realistic about work flows, more so than other units.
Suggestions for Preservation and Bindery to do differently or change:
- Would like to see more two-way communication with collection managers possibly through regular meetings. Discussion issues could include: labeling, care of materials.
- Would like to see if the new ILS could show location of materials throughout Technical Services but specifically, bindery, conservation, brittle books. This would be helpful for staff and patrons so people know where an item is at any given time.
- Would like to see fewer people handling books/serials. Branch staff fill out a slip then materials go to Serials Adds and then materials go to Bindery. Can branch staff add data to the computer and then send materials to Bindery thus skipping Serials Adds.
- Are there tasks that branch staff can be doing such as transfers, bindery data in the computer, simple cataloging. Checks and balances work well but too many people are handling materials.
- Pamphlet binders move around too many times. Title labels fall off and Circulation staff do not send materials back to Preservation.
- Put EPU back in Preservation. Books are being damaged because of processes used. The glue on labels damage books.
- CATM is erasing whole call number on materials being transferred from one location to another instead of erasing just the location. A decision was made to stop writing the call number of the title page so whenever an older item is transferred, the number is being erased. Is this necessary?
- Would like to see preservation training for all staff. Staff do not know what they should not be doing such as taping torn pages.
- Free flies – put in before item is bar coded. Students are doing this, why can’t staff?
- Government Documents would like to do their errata materials. Instruction sheets, errata, etc., are getting bar codes and they should not be bar coded.
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© 2001 University of Maryland Libraries
Last Revised: Feb. 13, 2001
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