TSD Memo Series no. 4

Checklist for new and resigning staff

This checklist identifies some basic things new staff members need in order to work successfully in the Technical Services Division. It also provides a list of things to do when one is resigning from the division.

For new staff:

1. Supervisor will fill in and submit a Checklist for workstation access and other authorizations. [If using the downloadable form, email completed form to tsd-checklist@umd.edu, subject line TSD CHECKLIST.
2. Supervisor will request in advance new equipment that may be needed by the staff.
3. Request desk drawer key from the TSD Office.
4. Request initial office supplies from the TSD Office.
5. Schedule a brief orientation with the TSD Office Coordinator regarding procedures for various requests.

Note: Information about securing an I.D., parking permit, and other personnel-related matters are provided by the Libraries Personnel & Budget Office.

For resigning staff:

1. Supervisor will fill in and submit a Checklist for workstation access and other authorizations. [If using the downloadable form, email completed form to tsd-checklist@umd.edu, subject line TSD CHECKLIST.
2. Remove personal files from the work station; electronic files that may be stored in the computer, including any self-installed shareware; personal effects in the work area. Review individual LAN files (Z drive) and remove personal files, if any. Turn over to supervisor work-related paper or electronic files, if deemed useful for the work of the team/group.
3. Return to TSD Office electronic gadgets (e.g. PDAs) purchased by the Libraries for use by the resigning staff.
4. Turn over to supervisor books ordered for reference and were purchased using the Libraries funds.
5. Return to TSD Office keys to desk, drawers, and TSD door, if any. Put keys in an envelope and indicate what each key is for.

Note: Staff ID card, parking permit, card keys, are to be returned to the Libraries Personnel & Budget Office.

Reviewed and approved by the Planning and Leadership Coordinating Team, October 19, 2005.

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