Federal Documents Coordinating Team
Membership Selection, Leadership, & Ground Rules
Selection of Membership
Members due to position are: The Head of the Government Documents & Maps Unit; the Government Documents & Maps Bibliographic Control Librarian; and the Adaptive Cataloging Team full time Federal Depository Documents Cataloger. The Continuing Resources Team will select its representative. The Planning and Leadership Coordinating Team will call for eligible volunteers for the remaining three positions on the team. The members due to position meet with PLCT to review expressions of interest and select the members. If volunteers do not fully meet the membership requirements, or there are too few volunteers, the PLCT and the members due to position can also nominate a person or persons with the relevant background.
Leadership
The Team will be a self-managed team. There will be Co-leaders: one is automatically the Government Documents & Maps Bibliographic Control Librarian; the other is from TSD. PLCT will select the TS co-leader. The TSD co-leader will serve for three years. The TSD co-leader will sit on PLCT. The Government Documents & Maps co-leader will also attend PLCT meetings when an agenda contains a topic relevant to government documents. The team will have as a goal to move to a single team leader.
Term of Appointment
The Government Documents & Maps Head and its Bibliographic Control Librarian as well as the full-time TS Adaptive Cataloging Federal Documents Cataloger LT II are permanent members of the Team. The FD CT will decide on rotation of membership for the at-large members. Renewal of terms is acceptable.
Team Ground Rules
To be an effective team, the FDCT will do the following:
- Call for agenda items from the facilitator by the Monday before the next meeting.
- Create agendas with concrete work issues and outcomes. Facilitator will send agenda to members via email by close of business on Friday.
- Rotate roles of facilitator and note-taker. Facilitator will keep track of time.
- Adhere to schedule agreed upon at beginning of each semester.
- Notify team members if you will be absent for a meeting as soon as possible and determine rescheduled date.
- Distribute draft minutes of previous meeting by the Friday after the meeting. Approve minutes at next meeting.
- Put FDCT as the first word in the subject line for e-mail messages.
- Complete pre-work and bring materials to the meeting.
- Ensure that members have received materials being e-mailed, at least 2-3 days before meeting.
- Make decisions based on discussion and the collection of data. Include stakeholders in this process.
- Define confidential issues so that team shares the understanding of what stays within the group.
- Start and end meeting on time.
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