Accompanying Materials Policy and Cataloging Examples
Accompanying Materials Policy
Definition of accompanying material: material issued with, and intended to be used with, the item being catalogued (AACR2)
Accompanying materials at College Park are handled as follows:
All pieces of a title are kept together, from receipt, through cataloging and labeling, to delivery to the receiving library.
Bibliographic record: Include description of accompanying material in the following:
- the physical description area (MARC field 300, subfield e) or the note area (MARC field 500) -- for serials, CCM 11.4 provides guidance on this choice
- the additional material fixed field (MARC field 006)
- for nonprint items, the additional physical description field (MARC field 007).
Item record: A separate item record is created for each accompanying material piece. The item record, in addition to the call number of the parent item, includes a descriptive term in the Description box. The material type matches the accompanying material. The Material Type term and the descriptive term used as part of the call number may sometimes be the same but in most cases are not.
Labels: The call number and descriptive term are included on the label for the accompanying material.
Housing: Accompanying nonprint material is housed in a pamphlet binder unless otherwise directed by the owning sublibrary. Accompanying print material is pambound when warranted, according to procedures established by the Preservation Production Group. Preservation will provide to cataloging staff a supply of housings for the media formats processed most often (e.g., computer diskettes, CD-ROMS, etc.). [The housing procedures are interim since this is still under discussion] For specific processing procedures, see the following:
Processing of "mixed media" materials (Acquisitions procedures needing updating)
Media descriptors to be used in item records for accompanying material
Material type codes used at UM Libraries
Current practices for storing non-print accompaniments
Barcoding instructions
See also: Owning and Temporary Locations Assignment in the Catalog
Mixed Media Cataloging Examples
Audio cassette as accompanying materialCompact disc as accompanying material
Computer optical disc (CD-ROM) as accompanying material
DVD as accompanying material
DVD-ROM as accompanying material
Magnetic disk as accompanying material (3 ½ in. and 5 ¼ in. floppies)
Phonograph record as accompanying material
If you identify accompanying materials which require an example, please contact the Cataloging Policy Coordinating Team at tsd-cpct@umd.edu and give us the piece or a surrogate.
