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Hornbake Library

Evacuation Procedures

October

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I. QUICK REFERENCE GUIDE

In the event that fire alarms sound or a building emergency occurs requiring evacuation, the first priority is to remain calm. All staff and student employees in Hornbake should consider themselves part of a team responsible for the safe evacuation of the building. When speaking to the public, remind them that the building is being evacuated for their safety. No one is obligated to risk their own safety during an evacuation and risky situations are best left for the professional fire and rescue personnel who will arrive.

All Staff & Student Employees

  • All Employees - Leave work areas, quickly proceed to the nearest emergency exit
  • Supervisors  -  Sweep work areas, assist anyone still in building
  • Supervisors - If Floor Marshal is absent, sweep public areas (See Below)
  • All Employees  - Once outside, discourage any unauthorized entry into building
  • Evenings/Weekends and in the absence of Floor Marshals and Safety and Security Coordinators -- Service desk staff serve as Floor Marshals/Safety and Security Building Coordinators
  • Staff Member from Nonprint Media will go to rear of the building to coordinate with emergency personnel and provide security at the rear entrance

Floor Marshals

  • Sweep public areas, exhibit space, study areas and public bathrooms
  • Remind anyone they encounter that building evacuation is for their own safety
  • Assist people in wheelchairs or with other significant mobility impairments to the closest exit or designated area of rescue for evacuation by emergency personnel
  • Inform the wheelchair user or mobility impaired individual which stairwell he/she is located in and assure him/her that his/her location will be immediately reported to emergency personnel
  • After clearing floors, report to Safety & Security Building Coordinators (R. Johnson), or service desk staff personnel on Hornbake Plaza in front of the portico between the light wells
  • Use exterior phones to call 911 in the absence of a Safety and Security Building Coordinator
  • Inform emergency personnel if they observed anyone still in building including people in wheelchairs or other significant mobility impairments who are waiting in designated areas of rescue

Safety & Security Building Coordinators

  • Call 911, report emergency
  • Pull fire alarms, assist in evacuation, if necessary
  • Flash lights on all floors to alert deaf staff and patrons that there is an emergency situation
  • Attempt to determine location and type of emergency (i.e., check enunciator panel in foyer, speak to person who pulled alarm)
  • Assemble on Hornbake Plaza in front of the portico between the light wells
  • Identify yourself to arriving emergency personnel and remain in communication with them
  • Meet with Floor Marshals
  • Inform Bill Hess (5-9054) and contact Dean's Office (5-9127), if necessary

II. AFTER THE EMERGENCY IS OVER

  • Wait for "all clear" from fire department, police or Safety and Security Building Coordinator.
  • Floor Marshal or Safety and Security Building Coordinator announces that library staff ONLY may re-enter.
  • Floor Marshals or designees remain at the front doors to prevent the public from entering.
  • Library staff should proceed to their areas to secure doors, library materials, etc.
  • In the event a patron with mobility impairments was moved to an area of rescue, Floor Marshal should enter the area and determine the patron's well being.
  • After 3 minutes, Floor Marshals or Building Coordinator announce that the building is open. If necessary, staff may restrict public entry to reading rooms and departments to fully secure their area and materials before allowing public access. Staff may also need time to re-arm any exit doors used during the evacuation.
  • Safety and Security Building Coordinators do follow-up investigation and report to staff, Library Facilities and the Dean's Office, if necessary.
  • If library materials have been damaged as a result of the emergency event, activate the Libraries' Disaster Plan.

III. STAFF CONTACTS/FLOOR MARSHALS

Please see floor marshal list for current Hornbake Library floor marshals.

Libraries Facilities Staff (Not in Hornbake)
  • Bill Hess x5-9054
  •  Work Control (To contact campus facilities personnel x5-2222
  • Dean's Office 5-9127
  • Campus Police
    Emergencies 911 (land lines) or #3333 (cell phones)
    Non-Emergencies x5-3555

IV. DETAILED INSTRUCTIONS

Ground Floor: Nonprint Media; Bay Area and Loading Dock Staff & Students

In any emergency, your personal safety is paramount. In an extreme emergency, exit the building and try to find a way to call 911 outside the building. The procedures outlined here apply if, in your judgment, the situation is safe enough to remain in the building for a few minutes to assist with the evacuation.

If someone reports a fire, smoke, or other situation that may trigger an evacuation, or you see or smell flames, smoke, fumes, etc. and no alarm has sounded:

  1. Pull the fire alarm (located near lobby stairs, rear stairwell and emergency exit doors) and announce to patrons that they must leave the room. Direct everyone toward exits.
  2. Call 911 and report the problem.
  3. Desk Supervisor - tell patrons they must leave the building, sweep the floor, classrooms, and remote staff areas.
  4. Floor Marshal - sweep lobby, study area, and public bathrooms.
  5. Observe patrons leaving room to see if they are carrying any collection materials (Library material should be left in machines).
  6. Floor Marshal - assist people in wheelchairs or other significant mobility impairments to the closest exit or designated area of rescue for evacuation by emergency personnel
  7. Floor Marshal - Inform the wheelchair user or mobility impaired individual which stairwell he/she is located in and assure him/her that his/her location will be immediately reported to emergency personnel.
  8. Patrons should take personal belongings with them.
  9. Library materials should be left in machines.
  10. Lobby doors remain open and unlocked.
  11. Exit Nonprint Media Services using the one of 6 emergency exits, 4 to atria, one through front entrance, one rear door near study area. If possible, use same exit as patrons.
  12. After leaving the building, proceed to Hornbake Plaza and report to a Floor Marshal, Safety and Security Building Coordinator or service desk personnel for further instructions.
  13. One Nonprint Media staff member will report to the rear of the building to coordinate with emergency personnel and provide security for the rear entrance.

If fire alarms sound, strobes activate, and intercom message announces an evacuation:
  1. If there was a prior announcement from facilities staff about a test of the system, tell patrons they may stay in the room.
  2. If you are not aware of a planned test of alarms, announce to patrons that they must evacuate the building and proceeds with steps 1-13 above.

Hornbake Welcome Desk Staff & Students

In any emergency, your personal safety is paramount. In an extreme emergency, exit the building and try to find a way to call 911 outside the building. The procedures outlined here apply if, in your judgment, the situation is safe enough to remain in the building for a few minutes to assist with the evacuation.

If someone reports a fire, smoke, or other situation that may trigger an evacuation, or you see or smell flames, smoke, fumes, etc. and no alarm has sounded:

  1. Pull the fire alarm(located in front entrance foyer).
  2. Call 911 and report the problem.
  3. Assist Maryland Room patrons toward exits (Patrons should be discouraged but prevented from removing their belongings from lockers.)
  4. Floor Marshal - assist people in wheelchairs or with other significant mobility impairments to the closest exit or designated area of rescue for evacuation by emergency personnel.
  5. Floor Marshal - inform the wheelchair user or mobility impaired individual which stairwell he/she are located in and assure him/her that his/her location will be immediately reported to emergency personnel.
  6. Do not lower grate or lock doors to either Maryland Room or exhibit space, glass door to Maryland Room are automatically unlocked when a fire alarm is activated.
  7. Direct patrons and others in building to exits, intercept entering patrons, tell them Hornbake Library is closed.
  8. Exit building, proceed to Hornbake Plaza and report to a Floor Marshal, Safety and Security Building Coordinator or service desk personnel for additional instructions.
If alarms sound, strobes activate, and intercom message announces an evacuation:
  1. If there was a prior announcement from facilities staff about a test of the system, tell any patrons in lobby and entering building that a test is occurring.
  2. If you are not aware of a planned test, follow steps 1-8 above.
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First Floor: Maryland Room Desk Staff & Students

In any emergency, your personal safety is paramount. In an extreme emergency, exit the building and try to find a way to call 911 outside the building. The procedures outlined here apply if, in your judgment, the situation is safe enough to remain in the building for a few minutes to assist with the evacuation.

If someone reports a fire, smoke, or other situation that may trigger an evacuation, or you see or smell flames, smoke, fumes, etc. and no alarm has sounded:

  1. Pull the fire alarm(located in hallway next to office 1202D)and announce to any patrons that they must leave the room. (Patrons should be discouraged but not prevented from removing their belongings from lockers).
  2. Call 911 and report the problem.
  3. Floor Marshal - sweep public areas, exhibit space and public bathrooms.
  4. Floor Marshal - assist people in wheelchairs or with other significant mobility impairments to the closest exit or designated area of rescue for evacuation by emergency personnel.
  5. Floor Marshal - inform the wheelchair user or mobility impaired individual which stairwell they are located in and assure them that their location will be immediately reported to emergency personnel.
  6. Retrieve collection materials from tables and place on book trucks. Observe patrons leaving room to see if they are carrying any collection materials. Push book trucks into first floor stacks.
  7. Exit Maryland Room using one of 5 emergency exits: glass doors, emergency stairwell in hall next to Doug McElrath's office, through Maryland Room office to rear stairwell, and emergency stairwells in 1210 (main stacks) and 1216 (green room). If possible, use same exit as patrons.
  8. Assist Welcome Desk person directing everyone toward exits. (Patrons should be discouraged but not prevented from removing their belongings from lockers).
  9. After leaving the building, proceed to Hornbake Plaza and report to a Floor Marshal, Safety and Security Building Coordinator or service desk personnel for further instructions.
If alarms sound, strobes activate, and intercom message announces an evacuation:
  1. If there was a prior announcement from facilities staff about a test of the system, tell patrons they may stay in the room.
  2. If you are not aware of a planned test, announce to patrons that they must evacuate the building and proceed with steps 1-9 above.

Second Floor: Archives and Manuscripts, National Trust Library Staff and Students

In any emergency, your personal safety is paramount. In an extreme emergency, exit the building and try to find a way to call 911 outside the building. The procedures outlined here apply if, in your judgment, the situation is safe enough to remain in the building for a few minutes to assist with the evacuation.

If someone reports a fire, smoke, or other situation that may trigger an evacuation, or you see or smell flames, smoke, fumes, etc. and no alarm has sounded:

  1. Pull the fire alarm(located near lobby stairs, rear stairwell and emergency exit doors)and announce to patrons that they must leave the room.
  2. Assist patrons toward exits.
  3. Call 911 and report the problem.
  4. Floor Marshal - sweep public area and public bathrooms
  5. Floor Marshal - assist people in wheelchairs or other significant mobility impairments to the closest exit or designated area of rescue for evacuation by emergency personnel
  6. Floor Marshal - inform the wheelchair user or mobility impaired individual which stairwell he/she is located in and assure him/her that his/her location will be immediately reported to emergency personnel.
  7. Exit using the one of 6 emergency exits: lobby doors in 2210 and 2216, rear stairwell, through stacks to emergency stairwell in 2216, and emergency stairwell near 2210J.
  8. After leaving the building, proceed to Hornbake Plaza and report to a Floor Marshal, Safety and Security Building Coordinator or service desk personnel for further instructions.
If alarms sound, strobes activate, and intercom message announces an evacuation:
  1. If there was a prior announcement from facilities staff about a test of the system, tell patrons they may stay in the room.
  2. If you are not aware of a planned test, announce to patrons that they must evacuate the building and proceed with steps 1-8 above.
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Third Floor: Broadcasting Archives Staff & Students

In any emergency, your personal safety is paramount. In an extreme emergency, exit the building and try to find a way to call 911 outside the building. The procedures outlined here apply if, in your judgment, the situation is safe enough to remain in the building for a few minutes to assist with the evacuation.

If someone reports a fire, smoke, or other situation that may trigger an evacuation, or you see or smell flames, smoke, fumes, etc. and no alarm has sounded:

  1. Pull the fire alarm(near any emergency exit)and announce to patrons that they must leave the room. (Patrons should be discouraged but not prevented from removing their belongings from lockers).
  2. Assist patrons toward exits.
  3. Call 911 and report the problem.
  4. Floor Marshal - sweep public area and public bathrooms.
  5. Floor Marshal - assist people in wheelchairs or other significant mobility impairments to the closest exit or designated area of rescue for evacuation by emergency personnel.
  6. Floor Marshal - inform the wheelchair user or mobility impaired individual which stairwell he/she is located in and assure him/her that his/her location will be immediately reported to emergency personnel.
  7. Retrieve collection materials from tables and place on book trucks. Observe patrons leaving room to see if they are carrying any collection materials. Push book trucks into stack area behind reference desk.
  8. Doors remain open and unlocked
  9. Exit Broadcasting Archives through any of 5 emergency exits: lobby doors, behind desk to rear stairwell, emergency stairwell near 3210H, emergency stairwell in 3216C or through large storage area (3216) to emergency stairwell.
  10. After leaving the building, proceed to Hornbake Plaza and report to a Floor Marshal, Safety and Security Building Coordinator or service desk personnel for further instructions.
If alarms sound, strobes activate, and intercom message announces an evacuation:
  1. If there was a prior announcement from facilities staff about a test of the system, tell patrons they may stay in the room.
  2. If you are not aware of a planned test, announce to patrons that they must evacuate the building and proceed with steps 1-10 above.

Fourth Floor: Prange Collection, Staff & Students

In any emergency, your personal safety is paramount. In an extreme emergency, exit the building and try to find a way to call 911 outside the building. The procedures outlined here apply if, in your judgment, the situation is safe enough to remain in the building for a few minutes to assist with the evacuation.

If someone reports a fire, smoke, or other situation that may trigger an evacuation, or you see or smell flames, smoke, fumes, etc. and no alarm has sounded:

  1. Call 911.
  2. Pull the fire alarm (located near lobby stairs, rear stairwell and fire exit doors) and announce to anyone on the floor that they must leave the building. Direct everyone toward exits.
  3. Floor Marshal - assist people in wheelchairs or with other significant mobility impairments to the closest exit or designated area of rescue for evacuation by emergency personnel.
  4. Floor Marshal - inform the wheelchair user or mobility impaired individual which stairwell he/she is located in and assure him/her that his/her location will be immediately reported to emergency personnel.
  5. Exit using one of 5 emergency exits: outside of 4210T, outside of 4210 Q, outside 4210 W (Area 51), through rear entrance to stairwell, and through lobby doors to main stairwell.
  6. After leaving the building, proceed to Hornbake Plaza and report to a Floor Marshal, Safety and Security Building Coordinator or service desk personnel for further instructions.

 If alarms sound, strobes activate, and intercom message announces an evacuation:

  1. If there was a prior announcement from facilities staff about a test of the system, tell patrons and/or volunteers they may stay in the room.
  2. If you are not aware of a planned test, announce to patrons and/or volunteers that they must evacuate the building and proceed with steps 1-6 above.