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Course Reserves: Information for Instructors

Table of Contents

Placing Materials on Reserve

Placing relevant books, articles, and media on Course Reserves ensures that these items are available for all students enrolled in your course. You may place materials on reserve at the library that supports your program, at McKeldin Library (for 24/5 access), or on electronic reserves for 24/7 access from any location. 

For audiovisual materials at Library Media Services (Hornbake Library), visit their page for request forms and more information.

All other requests should be placed via ELMS, the University of Maryland's online learning management system. 

How to Add Course Reserves

General Policies

Electronic Reserves: The UMD Libraries provide online access to required readings requested by instructors within the Course Reserves module in ELMS. Materials for e-reserves can be provided in the following ways:

  • Reserves staff can link to the full text online via library databases, e-journals, or e-books.
  • Reserves staff can retrieve and scan excerpts from materials in the Libraries' print collection. 
  • Instructors may upload their own files pending a brief review by Reserves staff for copyright compliance.
  • Instructors may provide a personal copy from which Reserves staff can scan a portion. 

If a file is uploaded or photocopy provided, be sure to include the title page and notice of copyright (i.e. Library Journal © 1997 by Reed Elsevier Inc.). Please note that in compliance with copyright guidelines, the University Libraries will delete all materials on e-reserves at the conclusion of the course.

Books, Media, and Personal Copies: These materials are available for short-term loan (2 or 24 hours) from a designated library service desk; these items are held behind the desk to facilitate access and reduce possibility of loss/theft. Any UMCP or Shady Grove library material, as well as your personal copies, may be placed on reserve at the library of your choice. Please note that the UMD Libraries are not responsible for lost or damaged personal items. 

Reserves materials remain available until 2 weeks following the end of the semester, after which all items are removed. Library books are returned to the general collection, and personal copies may be picked up at the library service desk, returned through department delivery, or (at the instructor's request) held for a future semester. 

Interested in reusing materials from a previous semester? Please email lib-askreserves@umd.edu.

Copyright Guidelines

See Course Reserves: Copyright Guidelines for Instructors

Deadlines and Processing Time

Please submit your requests as early as possible to ensure timely access to course materials. We've improved our average turnaround time to 3 days for e-reserves and 5 days for books and media, but high volume at the beginning of the semester and the nature/availability of materials may result in occasional delays. 

You may monitor the status of your requests in ELMS and subscribe to emails alerting you as requested items become available.