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Course Reserves: Information for Faculty

Table of Contents

Placing Materials on Reserve

Placing high-demand books, articles and media on course reserve ensures that these items will be available for all students to use. University of Maryland faculty and staff who teach undergraduate or graduate courses may place materials on course reserve at the Library that supports their program.

For videos and other A/V materials at Nonprint Media Services (Hornbake Library), see their services page for request forms and more information.

All other reserve requests should be placed via ELMS (powered by Canvas), the University of Maryland's online learning system. For instructions on using the system to add course reserves, please see Canvas Instructions for adding the Libraries module and Course Reserves tool to your course as well as our Training Handout for working within the Course Reserves system.

General Reserve Policies

Electronic Reserves: The University of Maryland Libraries provide electronic access to journal articles and book chapters that are placed on Reserve. Materials for electronic reserves submissions can be provided the following ways:

  • If available, as a link to the full text online via library databases or e-journals through Research Port
  • Reserves staff can page materials from the library collection to be scanned
  • Faculty may upload their own files pending a brief staff review for copyright compliance
  • Faculty may provide copies of articles or chapters directly

If a file is uploaded or photocopy provided, please make certain that the notice of copyright (i.e. Library Journal © 1997 by Reed Elsevier Inc.) appears on the page. Please note that in compliance with copyright guidelines, the University Libraries will delete all materials on e-reserves at the conclusion of the course. Please see our Copyright Guidelines for more information on complying with copyright law when using course reserves.

Books, Media, and Personal Copies: These materials will be placed on physical reserve at the Library that serves your program. Library-owned materials may be requested for 2-hour or 24-hour loan. Personal copies of material may be placed on reserve, but are limited to 2-hour loan only. McKeldin Reserves is not able to accept print copies of old exam files, lecture notes or problem solutions at this time. These types of items are better suited to Electronic Reserves and will be scanned. The Libraries are not responsible for lost or damaged personal items.

Permanent Reserves: Most Library Reserves departments will not keep materials indefinitely. (Note: White Memorial Chemistry Library does offer permanent reserves for selected courses.) In general, you must re-submit your reserves requests each semester.

Copyright Guidelines

See Course Reserves: Copyright Guidelines for Faculty

Deadlines and Processing Time

To avoid delays, please submit reserve requests as early as possible. We recommend that materials be submitted at least two weeks prior to the date when students will need them. All attempts are made to process materials promptly, but please be aware that processing may take from one to two weeks--particularly in the beginning of the semester, when our workload is heaviest--depending on the nature and availability of the items requested. After the semester begins, items are processed on a "first come, first served" basis.

Note that by placing reserve requests via ELMS you will be able to monitor the status of your requests and receive email notices when new items become available.

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