Guidelines for Selection of Electronic Publications: Archiving
Wherever possible, selectors should seek publishers and vendors who commit to
maintaining the intellectual content of the material in some form on a permanent
basis. To assess a publisher's archiving commitment, the selector should
consider the following issues:
A selector should determine who bears the ultimate responsibility (whether
vendor, publisher, or library) to maintain the electronic publications on a
Vendor or Publisher Archive
If the vendor or publisher will maintain the archive, the selector should
pinpoint the specific contents that the vendor or publisher promises to archive,
the form in which the vendor or publisher will keep the archive and whether the
vendor or publisher will migrate the archive from one generation of technology
to the next.
Fees and Restrictions
The selector should note any separate one-time or ongoing archiving fees or
restrictions on archiving, monitoring and copying files as needed.
Cancellation or Termination
The selector should determine what happens to the archive if the Libraries
cancel the subscription or access to the electronic publication at a future date
or if the vendor or publisher ceases doing business.
The selector should also examine measures to ensure uninterrupted access to
the site. Examples of such measures include the maintenance of identical copies
on a variety of servers in different geographical locations and backup copies of
Consistency with License or Other Contract
A publisher should be willing to have its commitment to maintain an archive
reflected in the license or any other contract that controls the Libraries'
access to the electronic publication.
Selectors are encouraged to investigate the variety of archiving models
currently proposed by publishers and vendors. Examples include: