Objective Work Template 8-15-05

The College of Information Studies (CLIS) - UM Libraries Joint Task Force is charged to:

1. Review work practices and resources and establish expectations and guidelines for supporting the ongoing operation of the Wasserman Library during its transition in Fall 2005.

2. Develop plans to integrate the staff, services and collections of the College of Information Studies’ Wasserman Library into the UM Libraries.

3. Review draft plans with the CLIS faculty and the Library Executive Council.

4. See that agreed-on plans are implemented.

Time Frame:

Duration: 8 months

Start Date: July

End Date: February (tentative)

Work responsibilities:

Tasks	Who	When
Deans of CLIS and Libraries agree on charge.	Preece, Lowry	July
Dean of Libraries invites members of JTF/Coordinating Committee.	Lowry	July
JTF/CC refines list of tasks, invites subcommittee members.	Task Group	Aug
SERVICES
Inventory Wasserman Library services and decide which will be continued or discontinued.
Determine who will be responsible for delivering the ongoing services.
Determine the respective budgetary responsibilities and budgetary sources.
COLLECTIONS
Assess the collections. Confer with CLIS faculty and CLIS Library staff. Create lists of the various LIS Collections, looking at both the overlap and the unique copies.	Collection Mgr LIS Coordinator	Aug-Sept
Make basic collections decisions—what stays in Hornbake, what is moved, what goes to off-site shelving, what is weeded.	Collection Mgr & CLIS selector	Sept
Decide when new purchases (including serials) are sent directly into the McKeldin collection, instead of CLIS.	Task Group	Start of Classes
Begin planning to unify the system tables.	ITD consultant, LIS Coord.	Sept.-Oct
Work with the “overlap” list, weeding according to collection management criteria.	Appropriate group	Sept-Dec
STACKS SHIFTS AND MOVE
Determine the shifting needs and plan for shifting in McK (based on the list of unique copies). Establish timetable.	Stacks Mgr	Sept-Oct
Hire staff to begin shifting McK Stacks		Oct-Nov
Develop the plan for moving, including packing, transport, unpacking, system table work, coping with oversize, and what to do with materials that are charged to patrons, including timetable for this work	Task Group	Nov-Dec
Transfer and shelve the materials.	Stacks Staff

Note: Wray has begun working with new staff, team leaders and colleagues on assignments, orientation, office arrangements, etc.

Membership

Joint Task Force/Coordinating Committee

2 CLIS Faculty

K Patterson

C Ruschoff

S VanSant

M White

J Williams, co-chair

T Wray, co-chair 

Note: For the purposes of meeting a quorum of 5 people is necessary.