CLIS-UM Libraries Joint Task Force
October 28, 2005
Attending: Tanner Wray, Jane Williams, Carlen Ruschoff, Susanna Van Sant,and Karen Patterson
Services Subcommittee
Barlow will send a draft list of services to CLIS faculty after review of the communication by the joint task force. Instead of “discontinue” on the list, mark services as changing – e.g., unmediated or virtual, as for journal routing, SDI service and new titles list. Patterson will continue to provide instructional sessions.
Concern was expressed about the cataloging collection, since it contains conceptual works as well as tools, the latter of which are, for the most part, online. A decision about the collection needs to be made by November 15. Will it be kept in toto in CLIS? If it moves to McKeldin, it won’t be kept intact as a separate collection.
Collections Subcommittee
The juvenile collection has moved to McKeldin. From 150-200 titles in the Historical J will go to Doug McElrath for rare books; the rest will go to offsite shelving. The Collections and Public Services Leaders (CPL) will be asked for priorities among the subdivisions in the Historical J collection. Media will be referred to CPL as well. In the near term, Nonprint Media will take everything. The CLIS faculty needs to be informed that the AV collection may move before January. Microforms have moved to McKeldin.
Low-circulating items will be transferred, starting after November 15. The collections subcommittee and the stacks/move subcommittee need to consult about checking for duplicate serials. Patterson said unique serials may need to be moved to a staging area in Wasserman Library and moved out of Wasserman after classes end in December.
Cindy Todd and Kamal Chopra have reviewed reference materials for replacement of duplicates or unique items. The CLIS faculty needs to be notified of moves of reference materials so they can respond by December 1.
Duplicate monographs have not yet been dealt with. A November 7 meeting with Mary Dalto may involve figuring out how to shift materials in McKeldin to accommodate Wasserman volumes. The issue of duplicates needs to be dealt with first and then get a report on the classifications of the volumes. Shifts out of McKeldin may help as well.
It was noted that duplicates for the Masters of Information Management program are new (2004, 2005) imprints and that they are in the H class. The archives track has new imprints as well. It was suggested that H and CD classes be looked at first for shifting in McK.
Non-circulating materials in CLIS stacks – series like ALA’s and other associations’ minutes – could be put in remote shelving and be made circulating so they can be requested without mediation.
The collection update to CLIS faculty needs to include remote shelving, media and replacement copies.
Wray will review with David Wilt how to handle non-circulating materials in remote shelving. Typically they are retrieved and circulated for three hours, a situation that is problematic for circulation staff because it is an exception to normal practice.
After December 15 Wasserman will be staffed only by Patterson and Hackman. There will be no students.
Stacks/Move Subcommittee
Discarding materials could be done by boxing and putting in a rented dumpster. A locked dumpster would mean that materials wouldn’t’ have to be boxed. Questions were raised about a minimal rental period, how long a dumpster would be needed and if it would be needed around December 15.
Other questions:
How precise a volume count does Dalto need in order to get an estimate from a moving company? Should the Libraries pay a moving company or students or other library workers to shift, interfile and shelf-read in McK once Wasserman’s materials arrive? Should some JSTOR titles be moved out of compact shelving to make room, just in case? (Note: There is a lot of empty space in floor 7 in compact shelving.)
VanSant will ask Marlene Vikor for reports of unique serials in periodical stacks in CLIS and of duplicate monographs.
Notetaker: Jane Williams
