Digital Reference Committee
Meeting Minutes
March 16, 2006
Attended: Niyati Pandya (facilitator), Kim Ricker (notetaker), Nedelina Tchangalova (timekeeper), Jenny Hatleberg, and Joan Stahl
Changes to Agenda (NP): None
Netspeak Event (JS)
- Marketing and publicity:
- Joan will make a correction to Carolyn Gillespie’s bio.
- Niyati has left messages for Mont county public about publicity for the event.
- Flyer distribution to branch libraries: Howard County (Nedelina), Montgomery County (Niyati), PG and Baltimore Counties (Joan’s GA)
- Nedelina will post an listserv announcement to SLA
- Jenny will send a brief e-mail with attachment on the week of the 31st to UM library staff and write a Library Matters article after the event.
- Niyati will submit an article for The Crab (MLA newsletter) after event.
- Kim showed the RSVP list so far.
- Joan will try to find list of last year’s attendees to use as a list for publicity.
- Evaluation form and signup sheet:
- Niyati will create a sign-up sheet and evaluation form. Jenny and Joan may have electronic copies. Please send to Niyati.
- Refreshments:
- The DRC request for refreshments has been approved as part as spring literacy budget. We will plan for refreshments (cookies/brownies, fruit, juice) for 60 people. Nedelina and Jenny will go shopping with Christine for the refreshments (and creamer) the day before the event. Nedelina will also look for the leftovers (cups, plates, napkins) from the Holiday Party. Joan has arranged for coffee and tea from facilities.
- Introductions: Tanner and Dean Lowry not available for introducing event; Joan will introduce.
- Photo pool: follow up with Cindy
- Recording: will not do this time.
- Room set-up:
- Kim, Niyati, and Nedelina will be available to assist with set-up and take-down
- Furniture set-up taken care of in room reservation. Joan requested a laptop and will inform speakers to bring back up storage media if their laptops are not compatible.
New Chat Software and Updates from AUN Liason Meeting (JS)
- During the week of March 20th Joan will send out a message compiling necessary information about the switch-over. This will include clarification on the hours: March 22nd-April 2nd = 13 assigned AUN hours, starting April 3rd = 40 AUN hours.
- Joan showed us a backup calendar for those who are not responsible for hours but would like to participate in chat.
- Co-browsing is not working the way it should work. Joan advises not to use until more reliable. Joan will also look into frame buster sites (census.gov, wikopedia) and see if it they still are problematic even when not co-browsing.
- Settings have been changing; we all need Flash chat (possible upgrade to 8.). Joan will meet with Uche today to discuss. Jenny will check settings to see if we need to update the web site.
Chat Schedule Draft (CT): Moved to next meeting.
UM Web pages/Ask-a-Librarian, e-mail form, FAQ
- Jenny showed the revised Ask-a-Librarian pages to Janet Evander. She expressed some concerns about them not being validated. Jenny will meet with her again to address her concerns. Joan will distribute revised FAQ (to be about ref not just e-mail ref).
- Joan introduced putting e-mail questions into Question Point and showed the benefits: people can just do e-mail reference, e-reference is just to one place, and we can get reports there. We will look into this after we migrate to the new software.
Next meeting: April 13th (9:30-11)
Bag stuffing on Monday 3/27 at 10 (User Ed); Niyati will check with Joan about flowers/gifts for speakers.
