Facilitators Team

Name: Facilitators Team

Contact e-mail address: libfacteam@umd.edu

Meeting cycle: Monthly

Date established: May 2001

MEMBERS

Damon Austin Sue Baughman Dave Cooper Heidi Hanson Denise Wright

Science & Technology Team Dean's Office (Team Leader) ITD-User Support Service ITD-ILS Applications Budget & Business Services

PAST MEMBERS

Susan Koutsky, Preservation-Brittle Materials, May 2001-November 2008
Maggie Saponaro, Social Sciences Team, January 2004-September 2008
Cindy Todd, Information and Research Services, January 2004-August 2008
Alan Mattlage, Humanities Team, May 2001-February 2007
Karla Hahn, Collection Management, May 2001-January 2005
Barbara Nail-Chiwetalu, Life Sciences/Chemistry Team, January 2004-October 2004
Alesia McManus, Life Sciences/Chemistry Team, May 2001-February 2004
Maggie Cunningham, User Education Services, May 2001-June 2003
Pearl Coleman, Acquisitions, May 2001-October 2002

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VISION

As trainers, coaches and practitioners of facilitation, the Facilitators Team advances the ability of Library groups to be self-managing, productive and effective. We are a visible resource for organizational development striving to model excellence in our work while staying committed to continuous learning. We boldly go where no team has gone before.

MISSION

The mission of the Facilitators Team is to support and facilitate organizational change and improvement in the UM Libraries through the use of a variety of group process activities and tools.

VALUES

As Facilitators:

• We promote cooperation, participation, and teamwork within groups.
• We advocate the basic ground rules of confidentiality, respect for one another, open-mindedness, appreciation of diversity, equality, and collaboration.
• We utilize our skills to forward consensus and draw upon individual members' creativity to discover new pathways and create excellent group products that are greater than one individual could have created.
• We model responsible leadership and teamwork by being prepared, constantly refining and updating our skills, and exhibiting integrity.

Our efforts contribute to the overall effectiveness of the organization and promote a sense of joy, spirit of play, and feeling of community with the groups and the larger organization.

• Facilitating the work of short-term groups, committees, teams or task forces for the term of the work.

• Facilitating the work of permanent groups, committees, teams or task forces for defined period of time.

• Facilitating Library events such as Town Meetings and All Staff Meetings.

• Providing process consultation support when groups, committees, teams or task forces want to learn how to facilitate for themselves.

• Conducting peer training on how to use group process tools and techniques.

• Continuously learning about and practicing group process tools and techniques during the team's monthly meetings, brown bag lunches, tool training sessions or other training opportunities.

• Practicing giving one another constructive feedback during the course of meeting time and during facilitation work.

• Participating in planning activities that shape the direction of the Team and evaluation of the Team's work.

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WORK PLANS & REPORTS

• 2007 Team Work Plan
• 2006 Team Work Plan Report
• 2006 Team Work Plan
• 2005 Team Work Plan Report
• 2005 Team Work Plan
• 2004 Team Work Plan Report
• 2004 Team Work Plan
• 2003 Team Work Plan Report
• 2003 Team Work Plan
• 2002 Team Work Plan Report
• 2002 Team Work Plan

MEETING DATES, TIMES, LOCATION, ROLES

• Archived 2005, 2004 and 2003 Meeting Schedules

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MEETING MINUTES

2008

• December 2008
• November 2008
• October 2008
• September 10,2008
• July 14,2008
• May 19, 2008
• March 31, 2008
• February 25, 2008
• January 23, 2008

• Archived 2007-2001 Meeting Minutes

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GUIDELINES FOR TEAMS

The Guidelines for Teams summarizes the fundamentals of good teamwork. Each section explains a central idea behind working in groups.

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TOOL TRAINING WORKSHOPS

The goal of tool training workshops is to introduce library staff to a variety of tools and techniques that help generate ideas, problem solving and decision making. The tools the Facilitators Team introduce can also support more effective meetings. Contact the Facilitators Team if you are interested in training.

• Archived Tool Training Workshops 2004 and 2002

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HANDOUTS and TOOLS

• Continuous Quality Improvement (CQI) Project Stages

• Decision-Making Model

• Establishing Meeting Guidelines

• Flip Chart Tips

• Macro Flow Chart

• Meeting Diagnostic Survey

• Meeting Exit Survey

• Meeting Effectiveness Survey

• Mission and Goals Warmup

• Process Improvement Tools (PIT)

• Overview of Meeting Management Roles

• Work Values Candidates

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