Goodwill Committee

Minutes of the Goodwill Committee
September 11, 2003
McKeldin 7121

Members Present: Alla Balannik, Judy Dillon, Jennifer Evans, Johnnie Love, Joan Morris, Lisa Wheeler

Members not Present: Deep Sarin, Evelyn Yocco

Welcome Luncheon
PR
Loretta volunteered to take pictures for Library Matters.
Johnnie will send special invitation to new employees.
Jennifer will design flyer to be sent by email to staff.
Jennifer will continue to send weekly email reminders to staff.
Jennifer will ask Rebecca about creating a sign for the entrance to the room.
Use the theme "Hats Off" in PR.
Flyer for craft and bake sale will be available at luncheon.
Ask people to please bring serving spoon and to label their dish.

Food
Have not heard anything from the Diversity Committee regarding the cookbook.
In PR emails, ask people to write out ingredients for their dishes.
Make note cards and pens available on the day for people to write out ingredients.
Need to buy some diet soda.
Need ice.

Setup
Must take the trash downstairs after the event.
Announce during the program that people can pick up their dishes at 1:30.
Lisa will ask to have the room from 9:00 to 3:30.
Judy will contact Bill Hess about getting tables, chairs, coffee, hat stands, podium, microphone, and microwave. Ask for sixteen tables; already a small one in the room.
Lisa will ask Loretta about borrowing a microwave.
Johnnie passed out room diagram from last year.

Supplies
Johnnie passed out list of supplies committee has.
Need nametags, raffle tickets, tablecloths, place mats, crepe paper, napkins, index cards, plates, dessert plates, bowls, cups, and paper towels.

Decorations
Paper hats for the centerpieces.
Jennifer will send out email with hat making instructions to committee members.
Jennifer will send Johnnie sheets of hats printed on paper to cut out and affix to nametags.
Judy will talk to Joyce about loaning her hats.
For hats that are loaned to committee for decoration, need to mark for identification.
White place mats with same information printed on it as centerpieces.
Judy will work on bookmarks "Hats off" to new employees.
Will print signs "Hats on loan by…….".
Debbie Yow (AD) promised Lisa a hat for the raffle.
Will use two or three easels with tablets rather than printing a banner.

Schedule
Not collecting donations at luncheon; will be collected in November.
Lisa is going to coordinate scheduling of people.
Committee members will sign up for slots and then will call for volunteers.
Setup 9-11
Checking in food from 11:00-11:30
Introductions of new staff 12:00
Raffle drawing 1:00
Cleanup 1:30
Need people to help setup, cleanup, oversee the food tables, greet people (nametags and raffle tickets)

Volunteers
Ann Masnik has already volunteered to help.

Next meeting: September 18, 1:00, working meeting to make decorations

Respectfully submitted by Jennifer Evans, September 15, 2003.