Information and Research Services (IRS) Team
Meeting Ground Rules
Attendance
- Regular meetings will occur every other week on Tuesday afternoon from 1:30-3:00.
- Quorum is 1/2 of the current membership (rounded up if necessary) plus 1 member
- Attending IRS Team meetings is a priority for team members and team members are expected to manage their calendars accordingly. Members not attending meetings will let the Team know of their absence via the Team's reflector: (lib-irsteam@umd.edu).
- Team members may be excused from meetings for the following reasons:
- IRS member MUST perform desk coverage because of emergency in their home unit;
- IRS member MUST attend a conflicting event as part of member's assignment outside the Library (ex: LIMS3 committees or as part of Government Depository program);
- IRS member with part-time status may find it impossible to meet both Team obligations and user service commitments; vacation/illness/conference or seminar.
Confidentiality
- Discretion regarding opinions expressed in meeting
- Agree on what's included in the minutes
- Don't open discussion to a wider audience until team okays (identify sensitive topics during meeting discussion)
Meeting Management
- Facilitator and notetaker functions rotate according to schedule drawn up by the Team leader (alphabetical based on last name)
- Meetings will be held at varying service locations (coordinating with
the facilitator of the meeting)
- If a meeting is skipped for any reason (no quorum, no issues to discuss,
etc.) then the facilitator/notetaker duties for that meeting will also
be passed over.
- If a team member knows they will be absent and have a role in the
meeting (facilitator/notetaker), they will arrange for a substitute.
- Facilitators must make an agenda for the meeting.
- Minutes will first be distributed to the IRST reflector (lib-irsteam@umd.edu)
for discussion within one week of the meeting. Final minutes will be
posted on the website, and pasted into an email to be distributed to
library staff.
